Workday Absence, Time Tracking and Scheduling Specialist

Infosys; Chennai; Hybrid; INR 1,200,000 - 1,800,000; Full time

Job summary

Infosys in Chennai seeks a Workday Systems Administrator to configure and optimize Absence, Time Tracking, and Scheduling aligned with local policies and compliance. You will implement absence plans, calendars, and integrations with Payroll, HCM, and Compensation.

You will test changes, document processes, train users, and support change management with a focus on data integrity and reporting for HR teams.

Responsibilities

• Configure, maintain, and optimize Workday Absence, Time Tracking, and Scheduling modules, ensuring alignment with organizational policies and regional compliance requirements.
• Set up and maintain absence plans, time entry codes, accruals, eligibility rules, work schedules, and calendar configurations.
• Manage system testing, documentation, and deployment of new features or Workday releases.
• Ensure seamless integration between Workday Absence/Time Tracking and Payroll, HCM, and Compensation modules.
• Collaborate with HR and Operations teams to review and improve timekeeping, scheduling, and leave management processes.
• Support the development and implementation of new or updated leave and scheduling policies.
• Analyze existing configurations and recommend process automation and simplification opportunities.
• Ensure time tracking and absence data accurately reflect workforce activity for payroll processing and reporting.
• Maintain compliance with local, state, and federal labor laws, union agreements, and company policies.
• Conduct regular audits and data validations to ensure accuracy in time, absence, and scheduling records.
• Partner with Legal, Compliance, and HR Policy teams to implement regulatory changes.
• Maintain clear documentation of configuration decisions, business rules, and audit trails.
• Build and maintain custom Workday reports and dashboards related to absence balances, attendance trends, overtime, and scheduling efficiency.
• Support payroll reconciliation and compliance reporting with accurate data extracts and validations.
• Provide Tier 2 and 3 system and process support for HR and employee inquiries related to time entry, scheduling, and leave requests.
• Develop user guides, process documentation, and training materials for employees, managers, and HR teams.
• Deliver system training sessions and assist with process updates.
• Participate in change management and communication planning for Workday enhancements and newsletters for HR Community.
• Use Workday Help to support and process employee cases.

Job description

System Configuration & Administration

• Configure, maintain, and optimize Workday Absence, Time Tracking, and Scheduling modules, ensuring alignment with organizational policies and regional compliance requirements.
• Set up and maintain absence plans, time entry codes, accruals, eligibility rules, work schedules, and calendar configurations.
• Manage system testing, documentation, and deployment of new features or Workday releases.
• Ensure seamless integration between Workday Absence/Time Tracking and Payroll, HCM, and Compensation modules.

Process Management & Optimization

• Collaborate with HR and Operations teams to review and improve timekeeping, scheduling, and leave management processes.
• Support the development and implementation of new or updated leave and scheduling policies.
• Analyze existing configurations and recommend process automation and simplification opportunities.
• Ensure time tracking and absence data accurately reflect workforce activity for payroll processing and reporting.

Compliance & Data Integrity

• Maintain compliance with local, state, and federal labor laws, union agreements, and company policies.
• Conduct regular audits and data validations to ensure accuracy in time, absence, and scheduling records.
• Partner with Legal, Compliance, and HR Policy teams to implement regulatory changes.
• Maintain clear documentation of configuration decisions, business rules, and audit trails.

Reporting & Analytics

• Build and maintain custom Workday reports and dashboards related to absence balances, attendance trends, overtime, and scheduling efficiency.
• Support payroll reconciliation and compliance reporting with accurate data extracts and validations.

End-User Support & Training

• Provide Tier 2 and 3 system and process support for HR and employee inquiries related to time entry, scheduling, and leave requests.
• Develop user guides, process documentation, and training materials for employees, managers, and HR teams.
• Deliver system training sessions and assist with process updates.
• Participate in change management and communication planning for Workday enhancements and newsletters for HR Community.
• Use Workday Help to support and process employee cases.