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Keka Inc.; Ernakulam; In loco; INR 180.000 - 240.000; Tempo pieno

Descrizione del lavoro

Keka Inc. is seeking a warm and professional Receptionist to manage our front desk and support daily administrative tasks. You will greet visitors, direct them, answer calls, and keep the reception area organized and welcoming.

You should be proficient with Microsoft Office, comfortable handling office equipment, and possess strong communication and multitasking skills. A high school diploma is required, with office management certification a plus.

Competenze

• Prior experience as receptionist or front desk required.
• Proficient in Microsoft Office.
• Able to manage office equipment.
• Strong written and verbal communication.
• High school diploma; office management certification a plus.

Mansioni

• Greet and welcome guests at the office.
• Direct visitors and notify staff of arrivals.
• Answer, screen and forward calls.
• Maintain tidy reception area with supplies.
• Provide information in-person and by phone/email.
• Receive and distribute mail and deliveries.
• Monitor office security and visitor badges.
• Manage front office inventory and supplies.
• Update calendars and schedule meetings.
• Arrange travel and accommodations; prepare vouchers.
• Keep records of office expenses.
• Perform other clerical duties as needed.

Conoscenze

Receptionist experience

MS Office

Office devices

Professionalism

Communication

Organization

Multitasking

Time management

Customer service

Diploma

Formazione

High school diploma

Strumenti

Fax machines

Printers

Descrizione del lavoro

We are now looking for a Receptionist to manage our front desk daily and to perform a variety of administrative and clerical tasks.

You need to attend to visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintains security and telecommunications system.

Your responsibilities:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skill sets/Experience we require:

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus