Walk-in | PA/ EA To CMD

Pmv Maltings; Gurugram District; On-site; INR 558,000 - 670,000; Full time

Job summary

PMV Maltings in India seeks an experienced Personal Assistant (PA) / Executive Assistant (EA) to the CMD. The role provides high-level administrative support, manages calendars, arranges domestic and international travel, and coordinates with HR, finance, and plant teams to ensure smooth operations.

The candidate should have 6+ years of relevant experience, strong MS Office and travel-booking proficiency, and the ability to handle confidential information with discretion.

Qualifications

• Graduate in any discipline with at least 6 years experience in executive assistance, secretarial work, or senior management support.
• Experience supporting a CMD, MD, Director, or senior corporate executive is preferred.
• Strong proficiency in MS Office, email, calendar tools, and travel-booking platforms.

Responsibilities

• Manage the CMD's calendar, appointments, meetings, and commitments with confidentiality.
• Arrange domestic and international travel including flights, visas, itineraries, and hotels.
• Coordinate plant/machinery insurance across group companies with brokers and insurers.
• Liaise with HR and insurers on GMC renewals and related queries; maintain records.
• Coordinate with various offices to prepare status updates and management reports.

Skills

Calendar management

Executive support

Discretion & judgement

Communication skills

Education

Graduate degree

MBA / Law / CS (preferred)

Tools

MS Office

Email & calendar tools

Travel-booking platforms

Job description

JOB DESCRIPTION

Personal Assistant (PA) / Executive Assistant (EA) to CMD

PMV Group of Companies Head Office at 702 DLF Corporate Green Sector 74 A, Gurugram

Reporting to: Chairman & Managing Director (CMD)

1. Job Purpose.

To provide reliable executive and administrative support to the CMD and coordinate key activities across group companies, including calendar management, domestic and international travel, accommodation, plant and machinery insurance, and Group Mediclaim (GMC). The role requires discretion, sound judgement, strong follow-up, and effective coordination with Directors, senior executives, HR, Finance, plant teams, insurers, and external stakeholders.

2. Key Responsibilities

Calendar & Executive Office

• Manage the CMDs calendar, appointments, meetings, and commitments; coordinate with Directors and senior executives; prepare schedules and briefing material; track action points and deadlines; maintain strict confidentiality.

Domestic & International Travel

• Arrange travel for Directors and senior executives, including flights, visas, itineraries, airport transfers, and hotel accommodation. Manage changes and cancellations while ensuring timely communication and cost-effective arrangements.

Plant & Machinery Insurance

• Coordinate insurance across group companies with brokers, insurers, Finance, and plant teams. Obtain quotations, collect asset details, track coverage, premiums, renewals, endorsements, and claims, and maintain accurate policy records.

GMC & Employee Insurance

• Liaise with HR and insurers on GMC renewals, coverage comparisons, premium negotiations, claims experience, employee additions/deletions, endorsements, and related queries. Maintain records and follow up on pending matters.

Corporate Coordination & MIS

• Coordinate with CMDs office, Directors, HR, Finance, and plants; maintain trackers for travel, insurance, and pending actions; prepare concise status updates and management reports; ensure timely closure of assigned tasks.

3. Qualifications & Experience

Personal Assistant (PA)

• Graduate in any discipline with at least 6 years experience in executive assistance, secretarial work, or senior management support. Experience supporting a CMD, MD, Director, or senior corporate executive is preferred. Good command of MS Office, email, calendar tools, and travel-booking platforms.

Executive Assistant (EA) to CMD

• Candidates with an MBA (Finance/General Management), Law degree (LL.B.), Company Secretary (CS), or comparable professional/analytical background will be preferred. Must be able to analyse proposals, compare commercial terms, prepare management summaries, and support confidential decision-making.

4. Desired Candidate Profile

• Mature, dependable, organised, and professionally presentable candidate; female candidate preferred, with a preferred age range of 30-40 years.
• Minimum 6 years’ relevant experience in a corporate or industrial organisation.
• Strong communication, planning, prioritisation, coordination, and follow-up skills.
• High integrity, discretion, confidentiality, and sound professional judgement.
• Able to work independently, anticipate requirements, manage multiple priorities, and coordinate across group companies.
• Commercial awareness and an analytical approach to insurance proposals, negotiations, and management reporting.

5. Compensation

• PA to CMD: 50,000-60,000 per month, depending on experience and suitability.
• EA to CMD: Salary negotiable for professionally qualified candidates with strong analytical, commercial, or corporate governance experience.

6. Key Success Parameters

• Effective management of the CMD’s calendar and commitments.
• Smooth, timely travel and accommodation arrangements for Directors and senior executives.
• Accurate documentation and timely renewal of plant and machinery insurance.
• Effective coordination of GMC renewals, coverage reviews, and premium negotiations with HR.
• Timely follow-up, closure of action points, and reliable reporting to the CMD.