Walk-in | Hr Executive And Recruiter

Trichur Sundaram Santhanam & Family; Coimbatore District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Trichur Sundaram Santhanam & Family in Coimbatore, Tamil Nadu invites an HR Executive to manage recruitment, onboarding, attendance, payroll coordination, and HR documentation across locations. The role requires strong communication, coordination, and proficiency in MS Excel/Word/PowerPoint and HRMS.

Graduate in HR, Business Admin, or Commerce is essential; MBA/PGDM in HR is an added advantage. Experience in HR operations, compliance, and staff liaison across branches is preferred, with

Qualifications

• Graduate in HR, Business Administration, Commerce, or related discipline; MBA/PGDM in HR preferred.
• Experience in HR operations, recruitment and generalist HR activities.
• Experience in automobile/retail/service industry preferred.
• Proficient in MS Excel, Word, PowerPoint and HRMS.

Responsibilities

• Coordinate manpower requirements with department heads and process requisitions.
• Source and screen candidates, schedule interviews, and manage joining formalities.
• Oversee attendance, payroll coordination, and leave records.
• Maintain HR records, HRMS data, and issue letters.

Skills

Communication skills

Interpersonal skills

Coordination

Follow-up

Independent work

Travel willingness

Education

Graduate in HR/BA/Commerce

MBA/PGDM in HR

Tools

MS Excel

MS Word

MS PowerPoint

HRMS

Job description

Roles and Responsibilities HR Executive

Recruitment and Selection

• Coordinate with department heads to identify manpower requirements and obtain approved requisitions.
• Source, screen, and shortlist candidates through job portals, referrals, and other recruitment channels.
• Schedule interviews, coordinate assessments, and follow up on selection decisions.
• Coordinate salary approvals, offer issuance, and joining confirmation.
• Maintain recruitment trackers and ensure timely closure of approved vacancies.

Joining Formalities and Employee Onboarding

• Complete joining formalities and employee induction.
• Collect and verify employee documents and maintain personnel files.
• Coordinate appointment letters, employee ID creation, email access, and HRMS registration.
• Ensure timely completion of onboarding documentation and departmental handover.

Attendance and Leave Management

• Monitor daily attendance, biometric records, missed punches, and leave applications.
• Coordinate with employees and reporting managers for attendance regularization.
• Maintain attendance registers and leave records.
• Ensure timely submission of accurate attendance inputs for monthly payroll processing.

Payroll Coordination

• Compile and validate monthly payroll inputs, including attendance, leave, new joiners, resignations, transfers, salary revisions, and other approved changes.
• Coordinate with Finance and Payroll teams to resolve discrepancies.
• Track salary-related employee queries and ensure timely follow-up.
• Maintain confidentiality and accuracy of employee compensation data.

Employee Records and HR Documentation

• Maintain updated employee master data and personnel files.
• Prepare and coordinate HR letters, including appointment, confirmation, transfer, and experience letters, as authorized.
• Update employee movements, designations, reporting structures, and other changes in HRMS.
• Ensure proper filing, record retention, and confidentiality of employee information.

Employee Engagement and Grievance Handling

• Coordinate employee engagement activities, birthday celebrations, welfare initiatives, and internal communication.
• Address routine employee queries and elevate sensitive matters to the HR Manager.
• Support employee counselling, grievance documentation, and disciplinary procedures as directed.
• Assist in employee feedback initiatives and retention activities.

Statutory Compliance and HR Audit

• Coordinate documentation and data required for applicable statutory compliance, including PF, ESI, professional tax, and other requirements.
• Maintain statutory records and support internal and external HR audits.
• Ensure adherence to company policies, HR procedures, and established SOPs.
• Follow up on audit observations and ensure timely closure of assigned actions.

Employee Separation and Full & Final Settlement

• Coordinate resignation acceptance documentation, notice-period tracking, and exit formalities.
• Obtain handover confirmation, asset clearance, and No-Dues approvals from concerned departments.
• Conduct or coordinate exit interviews and maintain exit records.
• Submit accurate separation details and supporting documents for Full & Final settlement processing.

HR MIS and Reporting

• Prepare daily, weekly, and monthly HR reports as required.
• Maintain manpower, vacancy, recruitment, attendance, absenteeism, and attrition trackers.
• Monitor probation, confirmation, employee transfers, and other HR-related timelines.
• Submit accurate reports to the HR Manager within defined deadlines.

Multi-Location HR Coordination

• Coordinate HR activities across assigned branches and locations.
• Follow up with Branch Heads and Department Heads for manpower, attendance, documentation, and employee-related matters.
• Ensure uniform implementation of HR policies and processes across locations.
• Conduct periodic reviews of pending HR activities and ensure timely closure.

General HR Administration

• Coordinate employee ID cards, uniforms, access requirements, and other HR-related administrative activities.
• Maintain records of employee assets and coordinate with IT and Administration for issuance and return.
• Support HR initiatives, policy communication, and process improvement activities.
• Perform additional HR responsibilities assigned by the HR Manager from time to time.

Key Expectation

Demonstrate ownership, accountability, accuracy, confidentiality, and timely execution of all assigned HR activities while ensuring compliance with company policies and procedures.

Preferred Candidate Profile

• Graduate in HR, Business Administration, Commerce, or a related discipline. MBA / PGDM in HR will be an added advantage.
• 24 years of experience in HR operations, recruitment, and generalist HR activities.
• Experience in the automobile, automotive dealership, retail, or service industry will be preferred.
• Good knowledge of recruitment, onboarding, attendance management, payroll coordination, employee documentation, and HR MIS.
• Proficiency in MS Excel, Word, PowerPoint, and HRMS applications.
• Strong communication, interpersonal, coordination, and follow-up skills.
• Ability to manage multiple HR activities and coordinate with employees and department heads across locations.
• High level of ownership, accountability, attention to detail, and confidentiality.
• Proactive approach with the ability to work independently and complete assigned tasks within defined timelines.
• Willingness to travel to branch locations as required.