Assistant / Officer - Export

JobItUs; Vadodara; On-site; INR 400,000 - 650,000; Full time

Job summary

JobItUs in Vadodara, India, is seeking an Export Documentation Specialist to manage regulatory documents and coordinate shipments with freight forwarders and CHA. You will liaise with production, warehouse, QA, and finance teams to ensure smooth export operations.

The role requires strong knowledge of export documentation, DGFT regulations, and familiarity with Incoterms. Proficiency in MS Office and ERP systems, plus excellent communication and deadline adherence, is essential.

Qualifications

• Strong knowledge of export documentation and international logistics.
• Familiarity with DGFT regulations, Customs procedures, and Incoterms.
• Proficiency in MS Office and ERP systems.
• Excellent communication, coordination, and organizational skills.
• Ability to work independently and meet strict shipment deadlines.

Responsibilities

• Prepare and manage export documentation including Commercial Invoice, Packing List, COO, COA, Shipping Bill, and other regulatory documents.
• Coordinate with freight forwarders, CHA, shipping lines, and courier agencies to ensure timely dispatch of shipments.
• Liaise with Production, Warehouse, QA, QC, and Finance teams for smooth execution of export operations.
• Handle LC, advance payments, export compliance, and shipment tracking.
• Ensure compliance with DGFT regulations, Customs procedures, and other statutory export requirements.
• Maintain accurate export documentation, records, and MIS reports.
• Communicate and coordinate with international customers regarding shipment schedules and documentation.

Skills

export documentation

international logistics

DGFT regulations

communication & coordination

strict shipment deadlines

Tools

MS Office

ERP systems

Job description

Key Responsibilities:

• Prepare and manage export documentation including Commercial Invoice, Packing List, Certificate of Origin (COO), Certificate of Analysis (COA), Shipping Bill, and other regulatory documents.


• Coordinate with freight forwarders, CHA (Customs House Agents), shipping lines, and courier agencies to ensure timely dispatch of shipments.


• Liaise with Production, Warehouse, QA, QC, and Finance teams for smooth execution of export operations.


• Handle Letter of Credit (LC), advance payments, export compliance, and shipment tracking.


• Ensure compliance with DGFT regulations, Customs procedures, and other statutory export requirements.


• Maintain accurate export documentation, records, and MIS reports.


• Communicate and coordinate with international customers regarding shipment schedules and documentation.

Required Skills:

• Strong knowledge of export documentation and international logistics.


• Familiarity with DGFT regulations, Customs procedures, and Incoterms.


• Proficiency in MS Office and ERP systems.


• Excellent communication, coordination, and organizational skills.


• Ability to work independently and meet strict shipment deadlines.