Export Documentation Executive

JobItUs; Rajkot; On-site; INR 400,000 - 560,000; Full time

Job summary

JobItUs in India seeks an Export Documentation Executive to prepare, manage, and verify export documents in line with international trade rules. You will coordinate with internal teams, freight forwarders, CHA, banks, and customs to ensure timely shipments and compliance, including LC and eBRC obligations.

Role requires 2–5 years in export documentation, strong knowledge of DGFT/ICEGATE, and MS Office. Applicants should excel at detail and deadline-driven environments.

Qualifications

• Bachelor’s degree in Commerce, International Business, or related field.
• 2–5 years of experience in export documentation.
• Strong knowledge of export procedures, Incoterms, and LC documentation.
• Working knowledge of DGFT, ICEGATE, and customs compliance.
• Proficiency in MS Excel and Word.
• Good communication and coordination skills.
• Experience in handling export incentives (RODTEP, Duty Drawback).
• Familiarity with port operations (Mundra, Nhava Sheva, etc.).
• Experience in dealing with CHA and freight forwarders.

Responsibilities

• Prepare and verify export documents in line with regulations.
• Coordinate and review shipping documents and LC terms.
• Liaise with CHA, freight forwarders, banks, and internal teams.
• Ensure DGFT/ICEGATE filings and government portal compliance.
• Track shipments and maintain export records.
• Handle eBRC closure and bank negotiations under LC/DA/DP.

Skills

Export procedures

Incoterms

LC documentation

DGFT/ICEGATE knowledge

MS Excel

MS Word

Communication skills

Attention to detail

Education

Bachelor's degree in Commerce/International Business

Tools

ICEGATE portal

DGFT portal

Job description

Job Summary

The Export Documentation Executive is responsible for preparing, managing, and verifying all export-related documents in compliance with international trade regulations. The role ensures smooth shipment processes, timely documentation, and coordination with internal teams, freight forwarders, CHA, and banks.

Key Responsibilities

• Prepare and verify Commercial Invoices ensuring accuracy of pricing, terms, and buyer details
• Generate Packing Lists with correct product description, quantity, weight, and packaging details
• Coordinate and review Bill of Lading / Airway Bill for accurate shipment and consignee information
• Arrange and validate Certificate of Origin as per export requirements and trade agreements
• Ensure preparation and verification of Insurance Certificates covering shipment risks
• Prepare and file Shipping Bills in compliance with customs regulations and export procedures
• Coordinate with freight forwarders, CHA, shipping lines, and transporters for timely shipment execution
• Handle documentation related to Letter of Credit (LC) and ensure compliance with LC terms
• Ensure compliance with export regulations, customs laws, DGFT guidelines, and company policies
• Liaison with all stakeholders for export activities including inland ports, CHA, transporters, shipping lines, and banks
• Prepare and submit documents for bank negotiation under LC / advance / DA / DP terms Track shipments and maintain proper records of all export transactions
• Manage and ensure eBRC (Electronic Bank Realisation Certificate) closure
• Ensure proper filing and tracking on government portals such as DGFT and ICEGATE
• Handle GST, E-way bill, and other statutory compliance related to exports
• Monitor and manage export benefits such as RODTEP and Duty Drawback
• Coordinate with production, dispatch, and sales teams for shipment planning
• Resolve documentation discrepancies and follow up with concerned parties

Required Skills & Qualifications

• Bachelor’s degree in Commerce, International Business, or related field
• 2–5 years of experience in export documentation
• Strong knowledge of export procedures, Incoterms, and LC documentation
• Working knowledge of DGFT, ICEGATE, and customs compliance
• Proficiency in MS Excel, Word
• Good communication and coordination skills
• Strong attention to detail and ability to meet deadlines
• Experience in handling export incentives (RODTEP, Duty Drawback)
• Familiarity with port operations (Mundra, Nhava Sheva, etc.)
• Experience in dealing with CHA and freight forwarders