Export Documentation Executive

Kalpaka Chemicals; Mumbai; On-site; INR 260,000 - 380,000; Full time

Job summary

Kalpaka Chemicals in Mumbai seeks an Export Documentation Executive to manage end-to-end export documentation and coordinate with stakeholders to ensure smooth operations.

The ideal candidate has strong knowledge of export procedures, banking formalities including LC, and experience coordinating with CHAs, freight forwarders, and banks. Strong MS Office skills and ability to meet deadlines are essential.

Qualifications

• Graduate in any discipline.
• Experience in Export Documentation/Export Operations.
• Mumbai or Thane resident preferred.
• Female candidates only.

Responsibilities

• Handle complete export documentation and ensure compliance with export regulations.
• Independently manage pre-shipment and post-shipment documentation.
• Coordinate with CHAs, Freight Forwarders, Shipping Lines, and other logistics partners for timely shipment execution.
• Liaise with banks for submission and presentation of export documents, including LC and other export banking requirements.
• Maintain accurate shipment records and documentation.
• Prepare reports and correspondence using MS Office applications.
• Coordinate with internal teams to ensure timely dispatch and documentation.

Skills

Export procedures

Documentation management

Communication

Coordination

Organizational skills

Independent work

Education

Graduate in any discipline

Tools

MS Office (Word/Excel/Outlook)

Job description

Job Summary

We are looking for a detail-oriented and experienced Export Documentation Executive to manage end-to-end export documentation and coordinate with various stakeholders to ensure smooth export operations. The ideal candidate should have strong knowledge of export procedures, shipping documentation, and banking formalities related to export transactions.

Key Responsibilities

• Handle complete export documentation and ensure compliance with export regulations.
• Independently manage pre-shipment and post-shipment documentation.
• Coordinate with Customs House Agents (CHAs), Freight Forwarders, Shipping Lines, and other logistics partners for timely shipment execution.
• Liaise with banks for submission and presentation of export documents, including Letter of Credit (LC) and other export-related banking requirements.
• Maintain accurate shipment records and documentation.
• Prepare reports and correspondence using MS Office applications.
• Coordinate with internal teams to ensure timely dispatch and documentation.

Required Skills & Qualifications

• Good knowledge of export procedures, documentation, and international shipping processes.
• Experience in handling pre-shipment and post-shipment documentation independently.
• Familiarity with export banking documentation and coordination with banks.
• Experience in working with CHAs, Freight Forwarders, and Shipping Lines.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong communication, coordination, and organizational skills.
• Ability to work independently and meet deadlines.

Eligibility Criteria

• Education: Graduate in any discipline.
• Experience: Relevant experience in Export Documentation/Export Operations.
• Location Preference: Candidates residing in Mumbai or Thane only.
• Gender Preference: Female candidates only.