Walk-in | Executive Assistant To Managing Director

Kothari Auto Wheels; Pune District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Kothari Auto Wheels in Pune seeks an experienced Executive Assistant to support the Managing Director. You will manage complex calendars, schedule appointments, coordinate internal and external meetings, and liaise with department heads and partners.

You will prepare agendas, minutes, and PowerPoint presentations, handle travel logistics (domestic and international), track cross‑functional tasks, and maintain confidential records with discretion and professionalism.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 2–4 or 4–8 years of proven experience as an Executive Assistant supporting C-suite executives or senior leadership.
• Advanced command of MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital calendar/collaboration tools.
• Exceptional verbal, written, and interpersonal communication skills.
• Strong multi-tasking abilities, meticulous attention to detail, robust follow-up capacity, and a calm demeanor under pressure.

Responsibilities

• Proactively manage and maintain the MD’s complex daily, weekly, and long-term calendars.
• Schedule appointments, meetings, and internal/external events, anticipating conflicts and optimizing the MD's time.
• Coordinate board meetings, leadership reviews, and follow-up sessions, ensuring all logistics are handled.

Skills

MS Office

Calendar management

Communication skills

Multitasking

Discretion/Confidentiality

Education

Bachelor’s degree in Business Administration/Management

Tools

MS Office Suite (Word, Excel, PowerPoint, Outlook)

Calendar tools

Job description

Key Responsibilities -

1. Calendar & Schedule Management

• Proactively manage and maintain the MDs complex daily, weekly, and long-term calendars.
• Schedule appointments, meetings, and internal/external events, anticipating conflicts and optimizing the MD's time.
• Coordinate board meetings, leadership reviews, and follow-up sessions, ensuring all logistics are handled.

2. Communication & Correspondence

• Screen, prioritize, and manage incoming emails, phone calls, and physical mail; draft correspondence and responses on behalf of the MD.
• Act as the primary point of contact and communication bridge between the MD and departmental heads, employees, clients, and external partners.

3. Meeting Coordination & Documentation

• Attend key meetings as required, capture accurate Minutes of the Meeting (MOM), and track actionable next steps.
• Prepare and edit high-quality agendas, briefing packets, reports, and PowerPoint presentations.

4. Travel & Logistics Coordination

• Arrange complex domestic and international travel itineraries, including flights, accommodations, visa processing, and ground transportation.
• Manage travel expense reports and coordinate logistics for visiting VIPs and outstation partners.

5. Project & Task Tracking

• Monitor and follow up on cross-functional task assignments and work plans delegated by the MD to various departments.
• Assist in tracking progress on special projects, business expansions, or strategic initiatives.

6. Confidentiality & Records Management

• Maintain digital and physical filing systems, ensuring sensitive company documents and private records are securely organized.
• Handle highly confidential and sensitive matters with absolute discretion and professional integrity.

Required Qualifications & Skills

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: [2–4 years / 4–8 years] of proven experience as an Executive Assistant supporting C-suite executives or senior leadership.
• Technical Proficiency: Advanced command of MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital calendar/collaboration tools.
• Communication: Exceptional verbal, written, and interpersonal communication skills.
• Core Competencies: Strong multi-tasking abilities, meticulous attention to detail, robust follow-up capacity, and a calm demeanor under pressure.