Walk-in | Executive Assistant

Chandigarh University; Mohali; On-site; INR 300,000 - 540,000; Full time

Job summary

Chandigarh University in Mohali invites applications for an Executive Assistant to support the senior management. The role focuses on calendar management, scheduling, and handling official correspondence, with work from office.

The candidate will coordinate with internal teams and external stakeholders, prepare reports, presentations, and minutes, and maintain confidential records with discretion. Travel arrangements and event support are also part of the duties.

Responsibilities

• Manage calendars, schedules, meetings, appointments, and official correspondence for senior management.
• Coordinate effectively with internal departments and external stakeholders to ensure smooth communication and execution of tasks.
• Prepare and maintain reports, presentations, MIS, meeting minutes, and other official documents.
• Maintain confidential records, files, and documentation with a high level of accuracy and discretion.
• Track, follow up, and ensure timely completion of assigned tasks, projects, and action items.
• Provide administrative and operational support to senior leadership in day-to-day activities.
• Organize meetings, prepare agendas, and ensure timely dissemination of relevant information.
• Assist in travel arrangements, event coordination, and other executive support functions as required.
• Ensure efficient office operations and adherence to organizational policies and procedures.

Skills

Calendar management

Executive support

Stakeholder coordination

Job description

Position: Executive Assistant
Location: Gharuan, Mohali, Punjab
Experience: 1+ Years
Employment: Full-Time | Work from Office

Key Responsibilities

• Manage calendars, schedules, meetings, appointments, and official correspondence for senior management.
• Coordinate effectively with internal departments and external stakeholders to ensure smooth communication and execution of tasks.
• Prepare and maintain reports, presentations, MIS, meeting minutes, and other official documents.
• Maintain confidential records, files, and documentation with a high level of accuracy and discretion.
• Track, follow up, and ensure timely completion of assigned tasks, projects, and action items.
• Provide administrative and operational support to senior leadership in day-to-day activities.
• Organize meetings, prepare agendas, and ensure timely dissemination of relevant information.
• Assist in travel arrangements, event coordination, and other executive support functions as required.
• Ensure efficient office operations and adherence to organizational policies and procedures.