Visa Submission Executive

ProLegion; Thane; On-site; INR 250,000 - 450,000; Full time

Job summary

ProLegion is seeking a Visa Coordinator in Thane, Maharashtra, to review and validate visa applications, ensure document completeness, and coordinate with consulting and operations teams to resolve discrepancies. You will prepare and organize files for embassy submissions and liaise with embassies and service providers for timely follow-ups.

The role requires meticulous attention to detail, strong communication skills, and the ability to manage multiple tasks while maintaining confidentiality

Qualifications

• Visa coordination experience preferred
• Strong attention to detail and accuracy
• Excellent communication and liaison abilities
• Ability to manage multiple tasks and deadlines
• Confidentiality and compliance awareness

Responsibilities

• Review and validate visa applications and supporting documents according to country checklists and embassy guidelines.
• Ensure the completeness and accuracy of documents prior to submission.
• Coordinate with consulting and operations teams to resolve discrepancies and clarify requirements.
• Prepare and organize visa files for submission to embassies, consulates, or visa centers.
• Liaise with embassies, consulates, and visa service providers for submissions and follow-ups.
• Track visa applications post-submission and provide timely status updates to internal teams.
• Ensure passports and documents are received and returned to clients safely, within defined timelines.
• Maintain accurate records, trackers, and MIS reports related to visa submissions.
• Adhere to company processes, service quality standards, and confidentiality policies.
• Handle pick up and drop of documents and passports.
• Perform any other day-to-day tasks as assigned by the organization.

Job description

1. Review and validate visa applications and supporting documents as per country-specific checklists and embassy guidelines.


2. Ensure completeness, accuracy, and compliance of documents prior to submission.


3. Coordinate with consulting and operations teams to resolve discrepancies, obtain missing documents, and clarify requirements.


4. Prepare and organize visa files for submission to embassies, consulates, or visa application centers.


5. Liaise with embassies, consulates, and visa service providers for submissions, queries, and follow-ups.


6. Track visa applications post-submission and provide timely status updates to internal teams.


7. Ensure passports and documents are received and returned to clients safely and within defined timelines along with acknowledgement.


8. Maintain accurate records, trackers, and MIS reports related to visa submissions.


9. Ensure adherence to company processes, service quality standards, and confidentiality policies.


10. Pick up and drop of documents, passports.


11. Any other work assigned by the organization on a day to day basis.