Visa Executive - USA & South Africa

ThePilot.in; Mumbai; On-site; INR 400,000 - 600,000; Full time

Job summary

ThePilot.in in Mumbai is seeking a Visa Executive to manage end-to-end visa processing for students traveling to the USA and South Africa, on-site in Borivali, Mumbai. You will coordinate with students, training partners and authorities, track applications, prepare checklists, resolve documentation issues, and maintain records to ensure timely, compliant submissions.

Strong organizational skills, attention to detail, and clear communication with families are essential.

Qualifications

• Experience in visa processing or international student services.
• Strong attention to detail and accuracy in handling documentation and regulatory requirements.
• Effective communication skills for interacting with students, families, and external stakeholders.
• Good organisational and time-management skills to handle multiple applications and deadlines.
• Proficiency with basic office software and online application portals.
• Ability to work on-site in Mumbai and collaborate positively within a team environment.
• Prior experience in education, travel, or immigration consultancy is an advantage.
• Graduate degree; specialization in administration, commerce, or related fields is preferred.

Responsibilities

• Manage end-to-end visa processing for USA and South Africa.
• Track application status and resolve documentation issues.
• Prepare checklists and provide clear guidance to students and families.
• Coordinate with students, training partners, and authorities to ensure compliant submissions.
• Maintain organized records and update internal systems.
• Support the wider team with related administrative tasks.

Skills

Attention to detail

Communication skills

Organizational skills

Time management

Office software proficiency

Education

Graduate degree

Administration/Commerce preference

Tools

MS Office

Job description

ThePilot.in is one of India's most respected aviation training organisations that helps aspiring pilots transform their ambition into airline careers.

Over the past decade, we have supported thousands of students through every stage of pilot training while working alongside leading flight training organisations and airline cadet programs. Our mission is simple: provide aspiring pilots with the guidance, training ecosystem, and support required to become successful professional aviators.

Role Description:

The Visa Executive - USA & South Africa is a full-time, on-site role based in Mumbai. This role involves managing end-to-end visa processing for students traveling to the USA and South Africa, including document collection, verification, and application submission. The Visa Executive coordinates with students, training partners, and relevant authorities to ensure accurate, timely processing of visa files and maintains up-to-date knowledge of consular requirements and regulations. Daily tasks include tracking application status, resolving documentation issues, preparing checklists, and providing clear guidance to students and families on timelines and procedures. The role also includes maintaining organized records, updating internal systems, and supporting the wider team with related administrative tasks.

Requirements:

• Experience in visa processing or international student services, preferably for USA and South Africa.
• Strong attention to detail and accuracy in handling documentation and regulatory requirements.
• Effective communication skills for interacting with students, families, and external stakeholders.
• Good organisational and time-management skills to handle multiple applications and deadlines.
• Proficiency with basic office software and online application portals.
• Ability to work on-site in Mumbai and collaborate positively within a team environment.
• Prior experience in education, travel, or immigration consultancy is an advantage.
• Graduate degree in any discipline; specialisation in administration, commerce, or related fields is preferred.

Location:

Borivali, Mumbai (Work From Office)

Before You Apply. We value integrity, work ethic, accountability, and results. If you believe success comes from taking ownership rather than making excuses, and if you are looking to build something meaningful over the next few years rather than simply changing jobs, we would be happy to hear from you.