Virtual PA/EA (Personal /Executive Assistant)

Virtuoso Staffing Solutions; Kamrup Metropolitan; On-site; INR 300,000 - 540,000; Full time

Job summary

Virtuoso Staffing Solutions in India is seeking a highly organized Virtual Personal Assistant to provide comprehensive administrative and executive support, including calendar management, travel arrangements, and confidential record handling.

You will coordinate communications across time zones, prepare agendas, manage expenses, and assist with project tracking while maintaining professionalism and discretion.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments across time zones.
• Screen and respond to emails, phone calls, and messages on behalf of the executive.
• Prepare meeting agendas, take minutes, and track action items.
• Coordinate domestic and international travel, including flights, hotels, visas, and itineraries.
• Organize digital files, documents, and confidential records.
• Prepare presentations, reports, and correspondence.
• Conduct online research and compile information as requested.
• Liaise with internal teams, clients, and external stakeholders.
• Manage expenses, invoices, reimbursements, and basic bookkeeping.
• Handle personal tasks such as online purchases, reservations, and event coordination.
• Support project management by tracking deadlines and following up on deliverables.
• Recommend process improvements to enhance executive productivity.

Job description

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Virtual Personal Assistant to provide comprehensive administrative and executive support. The ideal candidate will manage schedules, communications, travel arrangements, and day-to-day administrative tasks while maintaining confidentiality and professionalism.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments across time zones.
• Screen and respond to emails, phone calls, and messages on behalf of the executive.
• Prepare meeting agendas, take minutes, and track action items.
• Coordinate domestic and international travel, including flights, hotels, visas, and itineraries.
• Organize digital files, documents, and confidential records.
• Prepare presentations, reports, and correspondence.
• Conduct online research and compile information as requested.
• Liaise with internal teams, clients, and external stakeholders.
• Manage expenses, invoices, reimbursements, and basic bookkeeping.
• Handle personal tasks such as online purchases, reservations, and event coordination.
• Support project management by tracking deadlines and following up on deliverables.
• Recommend process improvements to enhance executive productivity.