Vendor Relations Specialist

Suitable AI; Dadri; On-site; INR 400,000 - 700,000; Full time

Job summary

Suitable AI is seeking a Vendor Management Executive to develop and manage our network of recruitment partners and ensure timely sourcing of candidate profiles against active client requirements.

The role emphasizes strong follow-up, coordination, and relationship-management skills, with a focus on IT recruitment and multiple partners working together to meet demanding staffing timelines.

Qualifications

• 2–4 years of experience in recruitment, staffing, vendor management or RPO.
• Strong understanding of recruitment and candidate sourcing processes.
• Experience working with recruitment agencies/vendors is preferred.
• Excellent follow-up and coordination abilities.

Responsibilities

• Identify, approach and onboard new recruitment agencies and sourcing partners.
• Build and maintain a network of recruitment partners across technologies and industries.
• Share open positions and hiring requirements with partners.
• Explain job requirements clearly to ensure alignment on skills, location, budget and notice period.
• Drive partners for timely candidate submissions and coordination with internal teams.
• Follow up with vendors daily for priority requirements.
• Review profiles for relevance and completeness before submission.
• Allocate requirements to partners based on expertise and past performance.
• Coordinate with internal recruitment, delivery and account management teams.
• Maintain trackers for partner submissions, interviews, and joins.
• Evaluate partner performance on quality and turnaround time.

Skills

Vendor management

Candidate sourcing

Excel/Google Sheets

Relationship management

Job description

We are looking for a Vendor Management Executive who will be responsible for developing and managing our network of recruitment partners/vendors and ensuring timely sourcing of relevant candidate profiles against active client requirements.

The role requires strong follow-up, coordination and relationship-management skills, along with a good understanding of recruitment and candidate sourcing.

Key Responsibilities

• Identify, approach and onboard new recruitment agencies, freelance recruiters and sourcing partners.
• Build and maintain a strong network of recruitment partners across different technologies and industries.
• Share open positions and hiring requirements with relevant partners.
• Explain job requirements clearly and ensure partners understand the required skills, experience, location, budget and notice period.
• Drive partners for timely and consistent sourcing of relevant candidate profiles.
• Follow up with vendors on a daily basis for priority and urgent requirements.
• Review profiles received from partners for basic relevance and completeness before submission.
• Allocate requirements to partners based on their expertise and past performance.
• Coordinate with internal recruitment, delivery and account management teams.
• Maintain accurate trackers for partner submissions, interviews, selections and joinings.
• Track and evaluate vendor performance based on quality, turnaround time and conversion ratios.
• Develop high-performing recruitment partners and improve sourcing productivity.
• Ensure compliance with Suitable AI's candidate submission process and candidate ownership guidelines.
• Resolve day-to-day queries and coordination issues with recruitment partners.

Requirements

• 2–4 years of experience in recruitment, staffing, vendor management, recruitment operations or RPO.
• Good understanding of recruitment and candidate sourcing processes.
• Experience working with recruitment agencies/vendors will be preferred.
• Strong communication and relationship-management skills.
• Excellent follow-up and coordination ability.
• Comfortable working with multiple partners and requirements simultaneously.
• Good working knowledge of Excel/Google Sheets and recruitment trackers.
• Target-oriented and comfortable working in a fast-paced environment.
• Prior experience in IT or technical recruitment will be an advantage.

Key Skills

Vendor Management | Recruitment | Partner Management | Candidate Sourcing | Staffing | Recruitment Operations | IT Recruitment | Stakeholder Management | Excel/Google Sheets

Work Location

Noida – Work from Office

This is a full-time, in-office role and candidates should be comfortable working from our Noida office.