Vendor Management Specialist

Aster DM Healthcare; Gurugram District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Aster DM Healthcare seeks a Vendor Management Specialist Procurements to own the end-to-end vendor lifecycle for India and GCC operations. You will onboard vendors compliantly, manage performance, and collaborate with category teams across regions to ensure smooth operations and risk mitigation.

You will audit master data, contracts, pricing, and invoices while using Oracle Fusion Cloud and AI features to improve onboarding checks and risk signals.

Qualifications

• Bachelor’s degree in business administration, commerce, supply chain, procurement, operations, IT or related field.
• 3–5 years of vendor management, procurement operations, or supply chain experience, with GCC exposure.
• Experience using Oracle Fusion Cloud or similar ERP and analytics tools.

Responsibilities

• Own end-to-end vendor lifecycle across India and GCC operations with compliant onboarding and ongoing engagement.
• Audit vendor master data, contracts, pricing, and PO/invoice hygiene to flag gaps.
• Run structured vendor touchpoints to sustain relationships and surface risks early.
• Design and administer vendor scorecards for quality, delivery, and cost, with stakeholder feedback.
• Escalate and resolve vendor issues with category and finance teams; support internal audits.
• Leverage Oracle ERP AI features to automate onboarding checks and risk signals.
• Build dashboards on vendor performance, onboarding TAT, escalation trends, and audit status.

Skills

Vendor management

Procurement ops

Data analytics

Oracle Fusion Cloud

AI/ERP automation

Power BI

Audit support

Stakeholder coordination

Education

Bachelor’s degree in business/commerce, supply chain, procurement, operations, IT

Tools

Oracle Fusion Cloud

Job description

Role Title: Vendor Management Specialist Procurements

Location: Gurgaon with responsibility spanning GCC (UAE, Oman, Qatar, Saudi Arabia).

Experience: 3–5 years

Qualification: Bachelor’s degree in business administration, Commerce, Supply Chain, Procurement, Operations, IT or related field.

Reporting to: Spend Lead

Role Purpose Own the end-to-end vendor lifecycle across India and GCC operations — ensuring vendors are onboarded compliantly, remain operationally sound, are engaged periodically, evaluated on performance, and that escalations and audit queries are resolved with clear documentation.

Key Responsibilities

• Vendor Onboarding: Manage end-to-end supplier onboarding and activation including document verification, approvals, follow-ups, compliance checks across all categories and geographies.
• Operational Sanity Checks: Periodically audit vendor master data, contract validity, pricing accuracy, and PO/invoice hygiene to flag gaps before they elevate.
• Periodic Engagement: Run structured vendor touchpoints (reviews, check‑ins) to sustain relationships and surface risks early.
• Performance Evaluation: Design and administer vendor scorecards (quality, delivery, compliance, cost) and share feedback with category teams.
• Escalation Management: Act as first point of resolution for vendor‑related issues (delivery, payment, compliance), coordinating with category and finance teams to close them.
• Internal Audit Support: Own vendor‑related audit queries — assemble documentation, respond to auditor questions, and track corrective actions to closure.
• AI‑Enabled Vendor Management: Use AI capabilities within Oracle ERP (or equivalent tools) to automate/flag onboarding checks, anomaly detection, and vendor risk signals.
• Dashboard & Reporting: Build and maintain periodic dashboards (vendor performance, onboarding TAT, escalation trends, audit status) for leadership review.

Required Skills & Experience

• 3–5 years in vendor management, procurement operations, or supply chain, ideally with multi‑country/GCC exposure.
• Working knowledge of Oracle Fusion Cloud or similar ERP; comfort with AI/automation features within ERP or procurement tools.
• Strong data analytics skills (Excel/Power BI or equivalent) for dashboarding and trend analysis.
• Experience supporting or responding to internal audit requirements.
• Clear communicator, comfortable coordinating across geographies and stakeholder levels.

Good to Have

• Healthcare industry background (hospital/pharma/medical devices procurement).
• Exposure to categories like Pharma, MedCon, BME, Indirect, or Lab.
• MBA / relevant postgraduate qualification will be an advantage