Vendor Management Executive (Recruitment)

Hurix; Pune District, Mumbai, Chennai District; Hybrid; INR 600,000 - 900,000; Full time

Job summary

Hurix is seeking a Vendor Management Executive in Pune to oversee vendor-related activities across recruitment services (India and US), invoicing, SOW management, and governance. You will coordinate with internal teams, maintain documentation, and ensure timely deliverables while building scalable sourcing pipelines.

The role requires 2–6 years in vendor management or sourcing operations, strong negotiation ability, and proficiency with Excel and vendor platforms.

Qualifications

• 2–6 years of experience in vendor management, procurement, or sourcing operations.
• Strong experience in US sourcing and vendor ecosystems is mandatory.
• Excellent negotiation and contract management skills.
• Proficiency with Excel and vendor management platforms.

Responsibilities

• Identify, onboard vendors for Recruitment services (India and US) and outsourcing.
• Negotiate contracts, finalise rates, and define SLAs.
• Track vendor performance, submissions quality, and timelines.
• Maintain vendor database, contracts, rate cards, and trackers.
• Prepare weekly/monthly vendor reports for leadership.
• Coordinate with cross-functional teams and US Sourcing Team.
• Manage vendor invoices and payment follow-ups.
• Create and manage Statements of Work (SOW).

Skills

Vendor management

Procurement

Sourcing operations

Contract negotiation

SLA definitions

Vendor performance

Excel skills

MS Excel

Stakeholder management

Tools

Zoho Recruit

MS Excel

Vendor mgmt platforms

Job description

We are looking for an organized and detail-oriented Vendor Management Executive to oversee vendor-related activities and support the sourcing process. This role involves managing documentation, tracking deliverables, coordinating with internal teams, and ensuring smooth operational flow.

Vendor Management:

• Identify, evaluate, and onboard vendors for Recruitment services (India and US), US SME sourcing, freelancer talent pools, and project-based outsourcing.


• Manage contract negotiations, rate finalizations, and Service Level Agreement (SLA) definitions.


• Track vendor performance, quality of submissions, and fulfillment timelines.


• Maintain a live vendor database, contract repository, rate cards, and engagement trackers.


• Coordinate closely with the US Sourcing Team to align on talent needs.


• Support pricing discussions, RFP/RFQ processes, and build scalable sourcing pipelines.


• Present regular vendor performance reports, dashboards, and procurement health metrics to leadership

2. Invoicing & Financial Coordination

• Manage vendor invoices, verify accuracy, and ensure timely processing.


• Maintain invoice trackers and reconcile discrepancies. Coordinate with Finance for approvals and payment follow-ups.

3. Statement of Work (SOW) Management

• Create, review, and maintain Statements of Work and related documentation.


• Track SOW timelines, extensions, renewals, and closures. Ensure compliance with internal policies and governance standards.

4. Tracking & Reporting

• Maintain trackers for vendor activity, deliverables, and project status.


• Generate periodic reports (weekly/monthly) for leadership and sourcing teams.


• Monitor contract expiration dates, project progress, and resource utilization.

5. Database & Documentation Maintenance

• Maintain accurate databases related to vendors, agreements, and project records.


• Ensure data integrity and timely updates in internal systems/tools.


• Organize and store documents for audit readiness.

6. Coordination & Stakeholder Management

• Act as a liaison between the Outsourcing team and the Sourcing team. Support sourcing activities by providing required data and documentation.


• Coordinate with cross-functional teams for smooth process execution.


• Handle vendor communication where needed

Skills Required:

• 2 to 6 years of experience in vendor management, procurement, or sourcing operations.


• Strong experience in US sourcing and vendor ecosystems (mandatory).


• Solid negotiation, contract management, and vendor relationship-building skills.


• Proficiency in Excel, vendor management platforms, Zoho Recruit, or similar systems.


• Exposure to freelance workforce models, SME staffing, and project outsourcing management