Vendor Management Executive

Writer Corporation; Mumbai; On-site; INR 400,000 - 600,000; Full time

Job summary

Writer Corporation in Mumbai seeks a detail-oriented Vendor Management professional to support procurement and operations. You will create POs, process invoices, and ensure timely payments in line with terms.

You will maintain vendor data, onboard vendors, and resolve queries while building strong cross-functional relationships. Ideal candidates have 2–5 years in vendor management or procurement support, strong Excel skills, and experience with SAP ERP.

Qualifications

• Bachelor's degree or equivalent in any field.
• 2–5 years of experience in Vendor Management, Procurement Support or Operations.
• Basic understanding of PO creation, invoice processing, vendor reconciliation, and payment coordination.
• Proficiency in MS Excel and ERP systems (SAP).
• Strong analytical skills with attention to detail and accuracy.
• Good communication and stakeholder management skills.

Responsibilities

• Create Purchase Orders (POs) and process vendor invoices within defined timelines.
• Validate invoices and ensure compliance before payment processing.
• Coordinate with Finance for timely vendor payments as per terms.
• Track pending payments and resolve payment-related queries.
• Manage vendor onboarding, documentation, and master data.
• Verify and maintain accurate vendor records and supporting documents.
• Address vendor queries and coordinate with internal teams for timely resolution.
• Build and maintain effective working relationships with vendors.
• Coordinate vendor-related operational activities, including site allocation and service support.

Skills

Vendor management

Procurement support

Operations

MS Excel

SAP ERP

Data accuracy

Stakeholder mgmt

Multitasking

Education

Bachelor's degree

Tools

SAP ERP

Job description

Role & responsibilities

Key Responsibilities

1. Purchase Order & Invoice Management

• Create Purchase Orders (POs) and process vendor invoices, including Opex & Capex invoices, within defined timelines.
• Validate invoices and ensure compliance before payment processing.

2. Vendor Payment Coordination

• Coordinate with Finance for timely vendor payments as per agreed terms.
• Track pending payments and resolve payment-related queries.

3. Vendor Documentation & Data Management

• Manage vendor onboarding, documentation, and master data.
• Verify and maintain accurate vendor records and supporting documents.

4. Vendor Relationship Management

• Address vendor queries and coordinate with internal teams for timely resolution.
• Build and maintain effective working relationships with vendors.

5. Operational Coordination

• Coordinate vendor-related operational activities, including site allocation and service support.
• Ensure smooth execution of vendor management processes through effective cross-functional collaboration.

Preferred candidate profile

• Bachelor's degree in any field
• 2-5 years of experience in Vendor Management, Procurement Support or Operations.
• Basic understanding of Purchase Order (PO) creation, invoice processing, vendor reconciliation, and payment coordination.
• Proficient in MS Excel and comfortable working with ERP systems (SAP)
• Strong analytical skills with attention to detail and accuracy.
• Good communication and stakeholder management skills.
• Ability to coordinate with cross-functional teams and manage multiple tasks within defined timelines.