Vendor And Client Coordinator

Narayan Events Management; Delhi; On-site; INR 400,000 - 520,000; Full time

Job summary

Narayan Events Management is seeking a Vendor and Client Coordinator for an on-site role in Delhi. You will manage vendor relationships, obtain quotations, negotiate terms, and track deliverables to support events and campaigns.

Collaborate with account managers, production teams, and vendors to ensure timely, cost-effective solutions that meet client expectations and agency standards. This role requires strong communication and organizational skills and a hands-on approach at live events.

Qualifications

• Vendor sourcing, rate negotiation, and SLA management.
• Experience coordinating with clients and internal teams.
• Scheduling and timeline tracking for multiple events.
• Budgeting and cost-tracking with quotations and approvals.
• Strong written and verbal communication.
• On-site work in Delhi, including extended hours for events.

Responsibilities

• Coordinate client requirements and manage timelines with internal teams.
• Obtain quotations from vendors and negotiate terms to meet budget.
• Track deliverables and ensure all logistics align with client expectations.
• Prepare briefs and maintain project trackers for events and campaigns.
• Support on-site operations and liaise with vendors, accounts, and production teams.

Skills

Vendor management

Client coordination

Project coordination

Budgeting

Communication

Time management

MS Office

Attention to detail

Education

Bachelor’s degree in business/marketing/communications

Tools

MS Office suite

Collaboration tools

Job description

Company Description

Narayan Events Management (NEM Group) is a 360° marketing, advertising, and experiential agency established in 2018, delivering integrated and results-focused brand solutions. With offices and active operations across India, Dubai (UAE), and Singapore, the company helps brands build meaningful consumer connections, increase market visibility, and drive measurable business growth. NEM Group specializes in experiential marketing, brand activations, integrated campaigns, corporate events, live entertainment, and exhibition solutions. The agency provides end-to-end services from strategic planning and creative conceptualization to production and on-ground execution, emphasizing creativity, execution excellence, and long-term partnerships. Its vision is to be a globally recognized experiential agency that transforms innovative ideas into impactful brand experiences.

Role Description

The Vendor and Client Coordinator is a full-time, on-site role based in Delhi, MI, responsible for ensuring smooth communication and coordination between clients, internal teams, and external vendors. Day-to-day tasks include managing vendor relationships, obtaining quotations, negotiating terms, and tracking deliverables to support event and campaign execution. The role involves coordinating client requirements, preparing briefs, maintaining project timelines, and ensuring that all logistics, materials, and services are aligned with client expectations and agency standards. The Coordinator will document agreements, update project trackers, assist with budgeting, and support on-site event operations as needed. This position requires close collaboration with account managers, production teams, and vendors to deliver high-quality, timely, and cost-effective solutions.

Qualifications

• Strong vendor management skills, including sourcing vendors, negotiating rates, and maintaining service-level expectations.
• Client coordination experience, with the ability to gather requirements, prepare clear briefs, and manage stakeholder communication.
• Project coordination skills, including scheduling, timeline management, and tracking deliverables for multiple concurrent events or campaigns.
• Basic budgeting and cost-tracking capabilities, with attention to detail in quotations, invoicing, and approvals.
• Excellent written and verbal communication skills, with a professional and customer-focused approach.
• Strong organizational and time-management abilities, with the capacity to work under deadlines in a fast-paced environment.
• Proficiency with office productivity tools (e.g., spreadsheets, presentation software, email and collaboration platforms).
• Experience in events, marketing, advertising, or experiential campaigns is highly beneficial.
• Bachelor’s degree or equivalent experience in business, marketing, communications, or a related field preferred.
• Ability to work on-site in Delhi, MI, including occasional extended hours during major events or activations.