Vehicle Procurement & Operations Executive - Logistics

Bhartiya Integrated Cargo Solutions; Pune District; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Fixed salary

Incentives

Procurement expertise

Vendor network

Growing responsibilities

Professional growth

Job summary

Bhartiya Logistics seeks a proactive Vehicle Procurement Executive to build and manage a robust vendor network across Pune, Pimpri-Chinchwad, Satara and nearby markets. You will assess customer needs, source suitable vehicles and negotiate competitive rates to ensure timely and profitable placements.

You will regularly visit markets and vendor locations, develop new references, maintain vendor performance records, and coordinate with customers, drivers and operations to resolve issues quickly.

Qualifications

• 2-6 years of experience in vehicle procurement, transport operations, logistics operations or transportation.
• Experience working with truck owners, brokers, fleet operators, transport agents or drivers preferred.
• Graduate encouraged but strong practical transport procurement experience considered.
• Knowledge of transport market in Pune, Pimpri-Chinchwad and Satara appreciated.
• Strong vendor development and negotiation skills.
• Willingness to travel for field visits and meetings with vendors.
• Marathi and Hindi communication preferred; basic English required.

Responsibilities

• Acquire and develop a network of truck owners, fleet operators, brokers, transport agents and drivers across Pune, Pimpri-Chinchwad, Satara and surrounding markets.
• Build strong relationships with transport vendors for regular and urgent vehicle requirements.
• Understand customer requirements including origin, destination, material, weight, vehicle type, capacity and loading schedule.
• Source and arrange appropriate market vehicles for customer orders and ensure timely vehicle placement.
• Negotiate vehicle hire rates with owners, brokers and transport vendors while protecting profitability.
• Verify vehicle and vendor details before confirming placement and maintain vendor records in ERP/system.
• Coordinate between customers, vendors, drivers and operations for smooth vehicle placement and movement.
• Follow up on vehicle reporting, loading, dispatch and transit status and resolve issues promptly.
• Visit transport markets to develop new vendor references and strengthen procurement network.
• Maintain records of vendor performance and rates; continually improve availability and placement success.

Skills

Vendor development

Negotiation

Relationship building

Field visits

Follow-up

Problem-solving

Multi-language communication

Education

Graduate

Tools

ERP/Transport software

Google Maps

Excel

WhatsApp

Job description

Role & Responsibilities

• Acquire and develop a reliable network of truck owners, fleet operators, brokers, transport agents and drivers across Pune, Pimpri-Chinchwad, Satara and surrounding markets.
• Build strong professional relationships with genuine and reliable transport vendors for regular and urgent vehicle requirements.
• Understand customer requirements including origin, destination, material, weight, vehicle type, capacity and loading schedule.
• Source and arrange appropriate market vehicles for customer orders and ensure timely vehicle placement.
• Negotiate vehicle hire rates with owners, brokers and transport vendors while protecting Bhartiya Logistics' profitability.
• Compare vehicle options based on suitability, reliability, availability, market rate and previous vendor performance.
• Verify vehicle and vendor details before confirming placement and maintain accurate vendor records in the ERP/system.
• Maintain a dependable vendor pool for different vehicle types, routes and customer requirements.
• Coordinate between customers, vendors, drivers and the Bhartiya operations team for smooth vehicle placement and movement.
• Follow up on vehicle reporting, loading, dispatch and transit status and resolve placement-related issues promptly.
• Regularly visit transport markets, industrial areas and vendor locations to develop new vendor references and strengthen the procurement network.
• Maintain records of vendor performance, rates, cancellations, service issues and reliability.
• Continuously improve vehicle availability, placement success, procurement rates and contribution.
• Support the operations team in converting customer requirements into timely, reliable and profitable vehicle placements.

Preferred Candidate Profile

• 2-6 years of experience in vehicle procurement, transport operations, truck hiring, fleet procurement, logistics operations or transportation.
• Experience working with truck owners, brokers, fleet operators, transport agents or drivers will be strongly preferred.
• Candidates currently or previously working with logistics, transportation, freight, 3PL or transport brokerage companies are encouraged to apply.
• Good knowledge of the transport market in Pune, Pimpri-Chinchwad and/or Satara will be an advantage.
• Strong vendor development, negotiation and relationship-building skills.
• Ability to identify genuine and reliable vendors and select the right vehicle for specific customer requirements.
• Strong follow-up, coordination and problem-solving skills.
• Comfortable with regular field visits and meeting transport vendors personally.
• Basic knowledge of smartphones, WhatsApp, Google Maps, Excel and ERP/transport software.
• Own two-wheeler and valid driving licence required for regular market and vendor visits.
• Smartphone with internet connectivity required for field coordination.
• Marathi and Hindi communication skills preferred; basic English communication required.
• Graduate preferred, but strong practical experience in transport procurement will also be considered.

Perks & Benefits

• Fixed salary based on experience and suitability.
• Performance-based incentives linked to business and operational performance.
• Opportunity to build expertise in transport procurement and logistics operations.
• Opportunity to develop and manage a strong vendor network.
• Increasing responsibility based on performance and capability.
• Professional growth opportunity in a growing logistics organisation.

We are looking for a person who can build Bhartiya Logistics' vehicle procurement capability, not simply make calls to brokers. The successful candidate should be able to identify genuine vendors, understand market availability, negotiate commercially appropriate rates and consistently arrange the right vehicle for the right customer requirement.