US HR Operations

My3Tech; Hyderabad; On-site; INR 400,000 - 600,000; Full time

Job summary

My3tech is seeking a detail-oriented HR Associate to manage day-to-day HR operations for employees and consultants in the US and India. The role covers onboarding, offboarding, documentation, benefits administration, timesheet coordination, vendor management, and HR database maintenance.

Responsibilities include handling ADP profiles, W-4s, direct deposit, insurance enrollments, and contract-related tasks while maintaining confidentiality and strong organizational standards.

Qualifications

• Bachelor's degree in HR, business or related field.
• Experience in HR operations, onboarding, documentation, and lifecycle management.
• Familiarity with ADP, Word, Excel and OneDrive.
• Understanding of US employment documentation and benefits administration.

Responsibilities

• Handle onboarding and offboarding for US and India employees and consultants.
• Maintain employee records, documentation, and HR databases.
• Coordinate benefits enrollment, payroll-related docs, and vendor information.
• Support background checks, contract documents, and renewals as needed.
• Ensure compliance with US- and India-specific HR processes and deadlines.

Skills

HR operations

Onboarding

Documentation

Communication

Organization

Confidentiality

Time management

Team coordination

Attention to detail

Adaptability

Education

Bachelor's degree in HR, Business Administration, or related field

Tools

ADP

Microsoft Word

Microsoft Excel

OneDrive

Job description

We are looking for a detail-oriented HR Associate to manage day-to-day HR operations for employees and consultants in the US and India. The role involves onboarding, offboarding, employee documentation, benefits administration, timesheet coordination, vendor management, and HR database maintenance.

Key Responsibilities

US HR Operations

• Collect, verify, and maintain employee documents, offer letters, employment agreements and other required records.
• Good working knowledge of Form I-9 and E-Verify processes and US employment eligibility verification requirements.
• Manage end-to-end onboarding and offboarding of W-2 employees, 1099 consultants, and C2C consultants ADP.
• Coordinate ADP profile creation, W-4 forms, direct deposit, 401(k) enrollment, and employee benefits.
• Manage medical, dental, vision, and life insurance enrollments and renewals.
• Prepare salary revision, experience, and termination letters through DocuSign.
• Coordinate background checks
• Support H-1B cap, E3 transfer, and extension documentation with candidates and immigration attorneys.
• Manage vendor documentation, C2C agreements, W-9 forms, ACH details, COIs, and contract follow-ups.
• Maintain accurate employee databases, immigration documents, and onboarding/offboarding checklists.
• Review, summarize, and maintain records of contracts and agreements received from clients and customers, highlighting key terms, contract duration, renewal dates, and other important details.
• Coordinate contract documentation, track amendments and renewals, and follow up with relevant stakeholders for pending agreements.
• Handle ad hoc contract-related tasks, documentation, and coordination as required by the business.

India HR Operations

• Coordinate employee onboarding, document verification, offer letters, salary discussions, and joining formalities.
• Arrange laptops, software access, email credentials, biometric access, and other employee resources.
• Maintain employee records, attendance, leave-related data, asset inventory, and insurance information.
• Coordinate health insurance enrollments and renewals.
• Manage employee exits, including no-dues forms, asset returns, system access deactivation, and documentation.
• Maintain employee databases and onboarding/offboarding checklists in OneDrive.

Required Skills and Qualifications

• Bachelor's degree in HR, Business Administration, or a related field.
• Experience in HR operations, employee onboarding, documentation, and employee lifecycle management.
• Familiarity with ADP, Microsoft Word & Excel, and OneDrive.
• Basic understanding of US employment documentation, benefits administration, and vendor coordination.
• Excellent written and verbal communication skills.
• Strong organizational, follow-up, multitasking, and time-management skills.
• Ability to maintain confidential employee records and coordinate with employees, vendors, clients, and internal teams.
• Willingness and flexibility to work night shifts to support US business hours.