People & Culture Coordinator

Horizontal Talent; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Horizontal Talent is seeking a People & Culture Coordinator in Bengaluru to manage HR data integrity, support India-based recruiting, and coordinate onboarding for US staffing teams. You will serve as the security manager for HRIS platforms and ensure compliant HR records across multiple systems.

The role combines data analytics with HR operations, requiring collaboration with US and India teams and strong process documentation skills.

Qualifications

• Bachelor’s degree in HR or related field or equivalent experience.
• 3+ years in HR administration or data management.
• Proficiency with HRIS platforms (Workday/ADP/BambooHR) preferred.
• Strong Excel and data analysis skills.
• Knowledge of data privacy and regulatory reporting.
• Familiarity with US and India HR laws.

Responsibilities

• Document management and version control of HR resources.
• Support onboarding/offboarding and ensure smooth processes.
• Generate and analyze HR reports for management.
• Maintain US employee documents across systems.
• Serve as security manager for HRIS platforms.
• Coordinate between US stakeholders and India teams.

Skills

Analytical skills

Attention to detail

Confidentiality

Time management

Regulatory interpretation

Education

Bachelor's degree in Human Resources or related field

Tools

Workday

ADP

BambooHR

Job description

The People & Culture Coordinator is a member of the U.S. People & Culture team responsible for managing employee data and the integrity of HR information systems, partnering closely with the U.S. People & Culture team and providing support for the India-based recruiting and client management teams supporting the U.S. business. This role combines technical data management skills with HR knowledge to maintain accurate personnel records, support reporting, and ensure data compliance while serving as the security manager for HRIS platforms.

Core Responsibilities

• Document Management
• Support process documentation updates
• Maintain U.S. employee-facing documents in multiple systems
• Ensure document version control and organization of HR resources
• Employment Verifications & HR Administration
• Manage employment verification requests and maintain related records
• Prepare standard HR documents and letters
• Support administrative HR processes and special projects as assigned
• Onboarding and Offboarding Support
• Serve as a primary point of coordination between U.S. stakeholders, hiring managers, and local HR teams to facilitate seamless onboarding experience for US Staffing new hires
• Prepare, complete, and route administrative documentation as needed
• Track onboarding and offboarding workflows for US Staffing team and follow up on outstanding items to ensure timely completion
• Assist with administrative onboarding and offboarding projects as assigned
• HR Systems and Reporting
• Generate and analyze HR reports for management decision-making
• Audit HR data regularly to identify and correct inconsistencies
• Build and support Electronic Data Interchange (EDI) workflows and API connections
• Support HR team with data for compliance reporting and audits
• Troubleshoot basic HRIS issues and coordinate with vendor for complex technical problems
• Assist in data gathering and preparation of U.S. regulatory compliance reports including EEO-1, VETS-4212, and AAP reports
• Perform monthly vendor billing reconciliation for HR technology and benefit plan providers
• Maintain documentation of vendor billing history and contract terms
• HR Support for India-based US team
• Serve as day-to-day People & Culture contact for the India-based team supporting the US talent business
• Manage and resolve first-tier employee questions and issues
• Partner with APAC People & Culture and Global People & Culture leadership on employee escalations
• Partner with leadership to ensure a positive office culture

Required Qualifications

• Bachelor's degree in human resources, Business Administration, Information Systems, or related fields or equivalent work experience.
• 3+ years' experience in HR administration or data management
• Proficiency with HRIS platforms (such as Workday, ADP, BambooHR, or similar. Preference for candidates with experience working with Paylocity HRIS or GreytHR)
• Strong Excel skills and experience with data analysis
• Detail-oriented with excellent organizational abilities
• Understanding of data privacy regulations
• Knowledge of HR compliance requirements and regulatory reporting obligations
• Familiarity with US and India labor laws and reporting frameworks (FLSA, ACA, OSHA, HIPAA, etc.)

Required Skills

• Strong analytical and problem-solving skills
• Excellent attention to detail
• Ability to maintain confidentiality with sensitive information
• Time management and ability to prioritize multiple tasks
• Capability to interpret regulatory requirements and translate them into data processes
• Ability to compile and analyze demographic and pay equity data

Preferred Qualifications

• AI acumen
• Experience with API integrations between HR systems
• Experience preparing government compliance reports