Urgently Hiring - Executive Assistant (EA)

Gem Marble; Udaipur District; On-site; INR 600,000 - 900,000; Full time

Job summary

Gem Marble in Rajasthan, India is seeking an experienced Executive Assistant to support the C-suite. You will manage calendars, coordinate meetings, and prepare reports and presentations using MS Office.

The role requires strong communication, discretion with confidential information, and the ability to arrange travel and handle documents and minutes of meetings. You will also maintain filing systems, track action items, and assist with planning board reviews.

Qualifications

• 4-8 years of experience as an Executive Assistant or similar role in a corporate setting.

Responsibilities

• Manage executive calendars, coordinate meetings, and schedule appointments to ensure efficient time management.
• Provide administrative support by preparing documents, reports, and presentations using MS Office tools like MS Excel and PowerPoint.
• Handle email correspondence on behalf of the executive team, prioritizing tasks based on urgency and importance.
• Coordinate travel arrangements, including booking flights, hotels, and transportation as needed.
• Maintain accurate records of meetings, minutes taken during meetings, and follow-ups required after each meeting.

Skills

Calendar management

Email handling

Travel coordination

Document preparation

Tools

MS Excel

MS Word

Job description

Roles and Responsibilities

• Manage executive calendars, coordinate meetings, and schedule appointments to ensure efficient time management.
• Provide administrative support by preparing documents, reports, and presentations using MS Office tools like MS Excel and PowerPoint.
• Handle email correspondence on behalf of the executive team, prioritizing tasks based on urgency and importance.
• Coordinate travel arrangements, including booking flights, hotels, and transportation as needed.
• Maintain accurate records of meetings, minutes taken during meetings, and follow-ups required after each meeting.

Desired Candidate Profile

• 4-8 years of experience as an Executive Assistant or similar role in a corporate setting.
• Proficiency in MS Excel for data analysis and reporting purposes.
• Strong knowledge of MS Word for document creation and editing.
• Excellent communication skills with ability to handle confidential information discreetly.