Travel Desk Sr Executive

Vconstruct; Pune District; On-site; INR 400,000 - 520,000; Full time

Job summary

vConstruct, a Pune based Construction Technology company, invites applications for a Travel Desk Senior Executive. The role requires 4-5 years of corporate travel desk experience and strong visa processing skills.

You will manage bookings, coordinate with travel agencies, and ensure policy compliance while optimizing costs. Based in Pune, this on-site position calls for excellent communication, vendor coordination, and the ability to handle urgent changes and complex itineraries.

Qualifications

• 4-5 years of relevant corporate travel desk experience.
• Experience in IT/corporate environments preferred.
• Strong visa processing and international travel documentation skills.
• Knowledge of domestic and international flight/hotel bookings.
• Vendor coordination and negotiation abilities.

Responsibilities

• Handle end-to-end bookings for domestic and international travel.
• Coordinate visas, documentation, travel insurance, and letters.
• Prepare travel itineraries and liaise with employees.
• Coordinate with agencies, airlines, hotels, and transport providers.
• Manage disruptions, cancellations, and urgent changes.
• Ensure bookings comply with policy and budget guidelines.
• Compare options for cost-effective travel without compromising needs.
• Coordinate billing with vendors and Finance.
• Maintain travel MIS and periodic cost reports.
• Act as first point of contact for travel queries.

Skills

Travel bookings

Visa processing

Vendor coordination

MIS reporting

Communication

Tools

Excel

Job description

vConstruct, a Pune based Construction Technology company seeks as Travel Desk Senior Executive.

Experience Required: 4-5 years

Preferred Industry: IT / Corporate environment

Job Responsibilities:

• Domestic International Travel: Manage end-to-end bookings for flights, hotels, and local transportation/cabs.
• Visa Documentation: Coordinate visa applications, passport-related requirements, travel insurance, invitation letters, and other documentation for international travel.
• Travel Coordination: Prepare and share travel itineraries and coordinate with employees throughout their travel.
• Vendor Management: Coordinate with travel agencies, airlines, hotels, and transport providers and support negotiations for competitive corporate rates.
• Emergency Disruption Handling: Manage last-minute bookings, cancellations, rescheduling, flight disruptions, and other urgent travel requirements.
• Policy Compliance: Ensure bookings comply with the companys travel policy, approval process, and budget guidelines.
• Cost Optimization: Compare available travel options and identify cost-effective solutions without compromising employee requirements.
• Billing Reconciliation: Coordinate with vendors and Finance for invoices, billing queries, supporting documents.
• Travel MIS: Maintain accurate travel records and prepare periodic reports on domestic/international travel, costs, cancellations, changes, and visa status.
• Employee Support: Act as the primary point of contact for employees for travel-related queries and assistance.

Required Skills Experience:

• 4-5 years of relevant corporate travel desk experience.
• Prior experience working in an IT company/corporate environment preferred.
• Strong hands-on experience in visa processing and international travel documentation.
• Good knowledge of domestic and international flight and hotel bookings.
• Strong vendor coordination and negotiation skills.
• Ability to manage multiple requests and urgent travel changes.
• Good communication, coordination and problem-solving skills.
• Working knowledge of Excel and travel MIS/reporting.

Education

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.