Travel Desk Senior Executive

Vconstruct; Pune District; On-site; INR 300,000 - 540,000; Full time

Job summary

vConstruct, a Pune-based Construction Technology company, seeks a Travel Desk Senior Executive to manage domestic and international travel, visa coordination and policy compliance. The role requires 3–5 years of corporate travel desk experience, preferably in an IT/corporate environment, and strong Excel/MIS skills.

The candidate will coordinate with travel vendors, manage itineraries, handle disruptions and ensure cost-effective travel solutions while maintaining accurate travel records and MIS

Qualifications

• Bachelor's degree in commerce, business administration, or related field.
• 3–5 years of corporate travel desk experience.
• Experience in IT/corporate environment preferred.
• Strong visa processing and international travel documentation knowledge.
• Excellent communication, coordination and problem-solving skills.
• Proficient in Excel and travel MIS reporting.

Responsibilities

• End-to-end travel bookings for flights, hotels and local transport.
• Coordinate visa applications and travel documentation for international trips.
• Prepare travel itineraries and liaise with employees during travel.
• Coordinate with travel agencies, airlines and hotels; support vendor negotiations.
• Handle last-minute bookings, cancellations and travel disruptions.
• Ensure compliance with travel policy, approvals and budget.
• Identify cost-effective travel options without compromising needs.
• Coordinate billing, invoices and supporting documents with vendors and Finance.
• Maintain travel records and generate periodic MIS reports.
• Serve as the primary contact for employee travel queries.

Skills

End-to-end travel coordination

Visa processing

Vendor negotiation

Communication

Problem solving

Excel

Travel MIS reporting

Education

Bachelor's degree in commerce, business administration, or related field

Tools

Excel

Job description

vConstruct, a Pune based Construction Technology company seeks as Travel Desk Senior Executive.

Experience Required: 3-5 years

Preferred Industry: IT / Corporate environment

Job Responsibilities:

• Domestic & International Travel: Manage end-to-end bookings for flights, hotels, and local transportation/cabs.
• Visa & Documentation: Coordinate visa applications, passport-related requirements, travel insurance, invitation letters, and other documentation for international travel.
• Travel Coordination: Prepare and share travel itineraries and coordinate with employees throughout their travel.
• Vendor Management: Coordinate with travel agencies, airlines, hotels, and transport providers and support negotiations for competitive corporate rates.
• Emergency & Disruption Handling: Manage last-minute bookings, cancellations, rescheduling, flight disruptions, and other urgent travel requirements.
• Policy Compliance: Ensure bookings comply with the company's travel policy, approval process, and budget guidelines.
• Cost Optimization: Compare available travel options and identify cost-effective solutions without compromising employee requirements.
• Billing & Reconciliation: Coordinate with vendors and Finance for invoices, billing queries, supporting documents.
• Travel MIS: Maintain accurate travel records and prepare periodic reports on domestic/international travel, costs, cancellations, changes, and visa status.
• Employee Support: Act as the primary point of contact for employees for travel-related queries and assistance.

Required Skills & Experience:

• 3-5 years of relevant corporate travel desk experience.
• Prior experience working in an IT company/corporate environment preferred.
• Strong hands-on experience in visa processing and international travel documentation.
• Good knowledge of domestic and international flight and hotel bookings.
• Strong vendor coordination and negotiation skills.
• Ability to manage multiple requests and urgent travel changes.
• Good communication, coordination and problem-solving skills.
• Working knowledge of Excel and travel MIS/reporting.

Education

• Bachelors degree in commerce, business administration, or related field.

About vConstruct : We are a subsidiary of DPR Construction, a USA based technical builder that specializes in highly complex projects in Healthcare, Life Sciences, Advance Technology, Higher Education and Commercial buildings.

We are a team of enthusiastic construction engineering and technology experts who are passionate about increasing the predictability of building better products by applying smarter processes while striving for faster delivery. We provide services and solutions to the Construction Industry in the area of Virtual Design and Construction (VDC), Project Controls Management, Accounting and Software Development. On any given day, we make an impact on several large-scale construction projects across the globe through our services and solutions.

Since we started in 2013, we are at a continuous lookout for talent driven by the vision to transform the construction industry by the use of technology.