Travel Desk

Avana Medical Devices Pvt. Ltd; Chennai District; On-site; INR 300,000 - 540,000; Full time

Job summary

Avana Medical Devices Pvt. Ltd. in Chennai seeks a Travel Desk Assistant to coordinate end-to-end travel for employees, ensuring smooth, timely and cost-efficient experiences.

You will handle domestic and international bookings, visas, travel insurance and approvals; work with travel agencies, hotels and vendors; prepare itineraries and MIS reports; manage changes and expenses, and support employees throughout travel.

Responsibilities

• Coordinate domestic and international travel arrangements including flight and hotel bookings for employees.
• Handle travel-related documentation such as visa processing, travel insurance, and approvals.
• Liaise with travel agencies, hotels, transportation providers and vendors for bookings and requirements.
• Prepare and share travel itineraries, booking confirmations and updates with employees.
• Manage rescheduling, cancellations, and urgent travel requests efficiently.
• Maintain records of bookings, invoices, expenses and supporting documents.
• Prepare travel MIS and expense reports for management review.
• Negotiate with agencies, hotels and vendors to obtain competitive rates and cost-effective options.
• Track travel expenses and ensure timely submission of reports and documents to Accounts/Management.
• Assist employees with travel-related queries throughout the process.

Job description

The Travel Desk Assistant will be responsible for coordinating and managing end-to-end travel arrangements for employees, ensuring a smooth, timely and cost-effective travel experience while maintaining accurate travel records and documentation.

Key Responsibilities:

• Manage domestic and international travel arrangements, including flight and hotel bookings.
• Coordinate travel-related documentation, including visa processing, travel insurance and necessary approvals.
• Liaise with travel agencies, hotels, transportation providers and other vendors for bookings and travel requirements.
• Prepare and share travel itineraries, booking confirmations and relevant updates with employees.
• Handle rescheduling, cancellations, last-minute changes and urgent travel requests efficiently.
• Maintain accurate records of travel bookings, invoices, expenses and supporting documents.
• Prepare periodic travel MIS and expense reports for management review.
• Negotiate and coordinate with travel agencies, hotels and vendors to obtain competitive rates and cost-effective travel options.
• Track travel expenses and ensure timely submission of reports and supporting documents to the Accounts/Management team.
• Address employee travel-related queries and provide timely assistance throughout the travel process.