Travel Desk & Office Administration Executive

Dhruv Global School; Pune District; On-site; INR 300,000 - 450,000; Full time

Job summary

Dhruv Global School is seeking a capable Travel & Office Administrator to handle end-to-end travel for staff and leadership, coordinating flights, hotels, airport transfers, and related services in line with policy.

The role requires 1–2 years in corporate travel and office administration, with strong vendor management, negotiation, and organizational skills. The candidate will support finance for invoicing and MIS reporting.

Qualifications

• Graduate with 1–2 years of experience in corporate travel and office administration.
• Strong coordination and communication skills with vendors and service providers.
• Hands-on experience in travel bookings, transport, accommodation, and billing.

Responsibilities

• Manage end-to-end travel arrangements for employees and management within policy.
• Coordinate domestic and international flight bookings and visas as needed.
• Arrange hotel bookings, airport transfers, and local transport.
• Coordinate with travel agencies, airlines, and cab vendors.
• Ensure bookings stay within approved budgets and policies.
• Handle refunds, cancellations, and changes to travel plans.

Skills

Coordination

Vendor management

Communication

Negotiation

Organizational skills

Travel bookings

Education

Graduate

Job description

Role & responsibilities

Travel desk -

• Manage end-to-end travel arrangements for employees and management.
• Coordinate domestic and international flight bookings as per approved travel requirements.
• Arrange hotel bookings, airport transfers, local transportation, and other travel-related services.
• Coordinate with travel agencies, airlines, hotels, cab vendors, and other service providers.
• Ensure travel bookings are made within approved budgets and company travel policies.
• Handle flight cancellations, rescheduling, refunds, and changes in travel plans.
• Coordinate visa, passport, travel insurance, and other travel documentation wherever required.
• ensure proper documentation for billing and reimbursement.
• Verify travel invoices and coordinate with Finance for timely payment processing.

Office Administration -

• Manage day-to-day office administration activities and ensure smooth office operations.
• Coordinate office housekeeping, security, pantry, maintenance, and other facility-related services.
• Monitor office supplies, stationery, pantry items, and other administrative requirements.
• Maintain adequate stock levels and coordinate procurement as required.
• Coordinate with vendors and service providers for routine and emergency requirements.
• Maintain records of AMC contracts, service agreements, bills, and administrative documents.
• Assist in organizing employee events, meetings, celebrations, and other office activities.
• Ensure proper maintenance and upkeep of office premises.

Preferred candidate profile

Graduate with 1-2 years of experience in corporate travel and office administration. The candidate should have strong coordination, communication, vendor management, negotiation, and organizational skills, with hands-on experience in travel bookings, transportation, hotel arrangements, travel documentation, office administration, invoice management, and MIS reporting. The ideal candidate should be proactive, service-oriented, detail-focused, and capable of handling multiple priorities and urgent requirements efficiently.