Officer - Travel Desk (Off- Roll)

Panasonic Life Solutions; Gurugram District; On-site; INR 400,000 - 550,000; Full time

Job summary

Panasonic Life Solutions is seeking a Travel Desk professional to manage employee travel, bookings, visa coordination, and related reporting. You will coordinate with travel partners, ensure policy compliance, and support finance with invoice processing.

The role requires strong Excel skills, SAP familiarity, and the ability to generate monthly travel MIS and presentations for management. You will interact with employees and vendors to ensure smooth travel operations.

Qualifications

• Experience managing domestic and international travel for employees.
• Proficiency with SAP and internal systems for invoicing.
• Ability to prepare travel MIS reports and dashboards.
• Strong Excel skills for data tracking and reporting.

Responsibilities

• Travel Desk Management: oversee employee travel requests and approvals.
• Air/Rail/Hotel Ticket Booking: arrange cost-effective tickets and accommodations.
• Visa Coordination & Documentation: manage visa applications and approvals.
• Travel MIS & Reporting: maintain travel data and generate monthly reports.
• Monthly Deck Presentation: prepare management travel spend and trend presentations.
• Travel Invoice Processing: verify invoices and process payments in SAP and internal systems.
• SAP Operations: create PR/PO, service entries and invoice tracking.
• Advanced Excel & Data Management: use Excel for dashboards and reporting.
• Process Compliance & Coordination: ensure adherence to travel policies and coordinate with employees, vendors, and finance.

Skills

Travel coordination

Vendor coordination

Data analysis

MIS reporting

Presentation skills

Tools

SAP

Job description

Travel Desk Management

Manage domestic and international travel requirements for employees. Coordinate with travel implant for timely bookings.

Air/Rail/Hotel Ticket Booking

Ensure accurate and cost-effective booking of tickets and accommodations through approved travel partners.

Visa Coordination & Documentation

Coordinate visa applications, documentation, and approvals for international travel.

Travel MIS & Reporting

Maintain travel-related data and generate monthly MIS reports.

Monthly Deck Presentation

Prepare monthly management presentations on travel spend, trends, savings, and travel statistics.

Travel Invoice Processing

Verify travel invoices and process them for payment through SAP and internal systems.

SAP Operations

Create PR/PO, service entries, invoice tracking, and other SAP-related activities as applicable.

Advanced Excel & Data Management

Use Excel for tracking, analysis, dashboards, and reporting.

Process Compliance & Coordination

Ensure compliance with company travel policies and coordinate with employees, vendors, and finance team.