Travel and Events Executive 4+ yrs Chennai

Mitsogo; Chennai; A distancia; INR 450.000 - 650.000; Jornada completa

Descripción de la vacante

Hexnode is seeking a proactive Travel & Events Executive to manage travel coordination and corporate event support across India and global locations from Chennai. The role includes employee travel arrangements, event coordination, employee engagement support, vendor management, procurement support, and day-to-day coordination with internal teams and external service providers.

You will coordinate with hotels, travel agencies, cab providers, and event vendors, maintain records, track budgets and

Formación

• 4 years of relevant experience in corporate travel coordination, event management, vendor management, office administration, employee engagement support, or procurement coordination.
• Experience in handling both domestic and international travel requirements will be preferred.
• Energetic, organized, cost-conscious, and confident in coordinating with employees, vendors, partners, and global stakeholders.

Responsabilidades

• Manage domestic and international travel bookings for employees, including flight tickets, accommodation, itinerary preparation, airport transfers, cab/local transport, and travel-related changes or escalations.
• Coordinate sales events, office events, partner events, office celebrations, employee engagement programs, and global event requirements conducted across various locations.
• Work with internal stakeholders to understand travel and event needs, plan logistics, timelines, budget requirements, and execution support.
• Coordinate with hotels, travel agencies, cab providers, event agencies, venues, catering, branding/ material vendors, and other service providers.
• Support vendor empanelment, quotation collection, rate comparison, negotiation, procurement, purchase requests, invoice tracking, and payment follow-ups.
• Ensure all travel and event arrangements are completed as per company policies, budget guidelines, quality expectations, and timelines.
• Maintain accurate records for travel bookings, event spends, vendor details, invoices, approvals, and related documentation.
• Provide remote or on-ground coordination support for employees, visitors, partners, and global teams as required.

Conocimientos

Communication skills

Coordination

Planning & organizing

Vendor management

MS Office

Travel coordination

Herramientas

MS Office Suite

Excel

Outlook

Descripción del empleo

Engineered for Speed. Built for Global Scale.

Hexnode is a global force in Unified Endpoint Management (UEM) and cybersecurity, trusted in 100+ countries to secure millions of devices across Apple, Windows, Android, macOS, Linux, and tvOS. Evolving rapidly into a comprehensive platform encompassing XDR, IdP, and DEX, we maintain an industry-leading release pace of 100+ features annually. We combine the momentum of a hyper-growth company with the mission-critical impact of an enterprise leader.

THE ROLE

We are looking for a proactive and well-organized Travel & Events Executive to manage travel coordination and corporate event support across India and global locations from Chennai. The role includes employee travel arrangements, event coordination, employee engagement support, vendor management, procurement support, and day-to-day coordination with internal teams and external service providers.

RESPONSIBILITIES

• Manage domestic and international travel bookings for employees, including flight tickets, accommodation, itinerary preparation, airport transfers, cab/local transport, and travel-related changes or escalations.
• Coordinate sales events, office events, partner events, office celebrations, employee engagement programs, and global event requirements conducted across various locations.
• Work with internal stakeholders to understand travel and event needs, plan logistics, timelines, budget requirements, and execution support.
• Coordinate with hotels, travel agencies, cab providers, event agencies, venues, catering, branding/ material vendors, and other service providers.
• Support vendor empanelment, quotation collection, rate comparison, negotiation, procurement, purchase requests, invoice tracking, and payment follow-ups.
• Ensure all travel and event arrangements are completed as per company policies, budget guidelines, quality expectations, and timelines.
• Maintain accurate records for travel bookings, event spends, vendor details, invoices, approvals, and related documentation.
• Provide remote or on-ground coordination support for employees, visitors, partners, and global teams as required.

REQUIRED SKILLS AND QUALIFICATIONS

• Good verbal and written communication skills.
• Strong coordination, planning, organizing, and follow-up abilities.
• Ability to handle multiple tasks, tight timelines, and last-minute changes.
• Vendor management, negotiation, and cost-comparison skills.
• Service-oriented approach with professional stakeholder handling.
• Basic working knowledge of MS Office, Excel, Outlook, and travel/event coordination processes.
• Flexibility to coordinate with teams across different locations and time zones

DESIRED SKILLS

• Candidate should have 4 years of relevant experience in corporate travel coordination, event management, vendor management, office administration, employee engagement support, or procurement coordination.
• Experience in handling both domestic and international travel requirements will be preferred.
• The person should be energetic, organized, cost-conscious, and confident in coordinating with employees, vendors, partners, and global stakeholders.

Hexnode is an Equal Opportunity Employer. We welcome and encourage candidates of all backgrounds, identities, and experiences to apply.