Travel and Events Executive

Hexnode; Chennai; In loco; INR 420.000 - 700.000; Tempo pieno

Descrizione del lavoro

Hexnode is seeking a proactive Travel & Events Executive to coordinate travel arrangements and support corporate events across India and global locations from Chennai.

You will manage employee travel bookings, plan logistics for events, and collaborate with hotels, travel agencies, and vendors to meet budgets and timelines. This role requires strong communication, multitasking, and seamless cross-time-zone coordination.

Competenze

• 4 years of relevant experience in corporate travel coordination or event management.
• Strong vendor management and negotiation skills.
• Excellent coordination across time zones and multiple stakeholders.
• Proficient in MS Office (Excel, Outlook)

Mansioni

• Manage domestic and international travel bookings for employees, including flight tickets, accommodation, itinerary preparation, airport transfers, cab/local transport, and travel-related changes or escalations.
• Coordinate sales events, office events, partner events, office celebrations, employee engagement programs, and global event requirements conducted across various locations.
• Work with internal stakeholders to understand travel and event needs, plan logistics, timelines, budget requirements, and execution support.
• Coordinate with hotels, travel agencies, cab providers, event agencies, venues, catering, branding/ material vendors, and other service providers.
• Support vendor empanelment, quotation collection, rate comparison, negotiation, procurement, purchase requests, invoice tracking, and payment follow-ups.
• Ensure all travel and event arrangements are completed as per company policies, budget guidelines, quality expectations, and timelines.
• Maintain accurate records for travel bookings, event spends, vendor details, invoices, approvals, and related documentation.
• Provide remote or on-ground coordination support for employees, visitors, partners, and global teams as required.

Conoscenze

Travel coordination

Event planning

Vendor management

Budgeting

MS Office

Communication

Multi-location coordination

Descrizione del lavoro

We are looking for a proactive and well-organized Travel & Events Executive to manage travel coordination and corporate event support across India and global locations from Chennai. The role includes employee travel arrangements, event coordination, employee engagement support, vendor management, procurement support, and day-to-day coordination with internal teams and external service providers.

Key Responsibilities

• Manage domestic and international travel bookings for employees, including flight tickets, accommodation, itinerary preparation, airport transfers, cab/local transport, and travel-related changes or escalations.
• Coordinate sales events, office events, partner events, office celebrations, employee engagement programs, and global event requirements conducted across various locations.
• Work with internal stakeholders to understand travel and event needs, plan logistics, timelines, budget requirements, and execution support.
• Coordinate with hotels, travel agencies, cab providers, event agencies, venues, catering, branding/ material vendors, and other service providers.
• Support vendor empanelment, quotation collection, rate comparison, negotiation, procurement, purchase requests, invoice tracking, and payment follow-ups.
• Ensure all travel and event arrangements are completed as per company policies, budget guidelines, quality expectations, and timelines.
• Maintain accurate records for travel bookings, event spends, vendor details, invoices, approvals, and related documentation.
• Provide remote or on-ground coordination support for employees, visitors, partners, and global teams as required.

Required Skills

• Good verbal and written communication skills.
• Strong coordination, planning, organizing, and follow-up abilities.
• Ability to handle multiple tasks, tight timelines, and last-minute changes.
• Vendor management, negotiation, and cost-comparison skills.
• Service-oriented approach with professional stakeholder handling.
• Basic working knowledge of MS Office, Excel, Outlook, and travel/event coordination processes.
• Flexibility to coordinate with teams across different locations and time zones

Preferred Candidate Profile

• Candidate should have 4 years of relevant experience in corporate travel coordination, event management, vendor management, office administration, employee engagement support, or procurement coordination.
• Experience in handling both domestic and international travel requirements will be preferred.
• The person should be energetic, organized, cost-conscious, and confident in coordinating with employees, vendors, partners, and global stakeholders.