Travel Admin Specialist

Tredence Inc.; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Tredence Inc. is seeking an experienced Travel Coordinator in Bengaluru to manage end-to-end domestic and international travel for employees and leadership teams. You will handle bookings, approvals, vendor liaison, and compliance to ensure cost-effective travel.

The role requires strong negotiation, event coordination, and problem-solving skills, with a focus on accuracy and timely processing in a fast-paced corporate environment.

Qualifications

• 7–13 years of experience in Travel Coordination or related fields.
• Strong knowledge of domestic and international travel processes, vendor coordination, and compliance.
• Experience handling travel vendors, agencies, hotels, and transportation services.

Responsibilities

• Coordinate domestic and international travel bookings including flights, hotels, visas, and ground transportation.
• Search, compare, and confirm reservations per company policy and requirements.
• Provide travelers with itineraries and obtain approvals before finalizing bookings.
• Advise on visa, passport, airline policies, baggage rules, and advisories.
• Liaise with vendors to secure best rates and services.
• Resolve booking changes, cancellations, and travel contingencies.
• Review invoices and coordinate with Accounts Payable for processing.
• Maintain travel records, approvals, and confirmations.
• Support offsite events and leadership meetings.
• Monitor travel requests and ensure timely processing.
• Continuously evaluate vendors for cost-effective solutions.

Skills

Travel coordination

Vendor management

Event coordination

Negotiation

Communication skills

Multitasking

MS Office

Tools

MS Office Suite

Job description

Job Description: Travel Coordinator

Location: Bangalore
Experience: 7 to 13 Years

Job Summary

We are seeking an experienced Travel Coordinator to manage end-to-end domestic and international travel arrangements for employees, leadership teams, and business stakeholders. The ideal candidate will have strong expertise in travel operations, vendor management, event coordination, transportation logistics, and travel compliance while ensuring a seamless travel experience and cost optimization.

Key Responsibilities

• Coordinate and manage domestic and international travel bookings including flights, hotels, visas, ground transportation, and related travel services.
• Search, compare, and confirm travel reservations as per company travel policies and business requirements.
• Share tentative itineraries with travelers and obtain necessary approvals before finalizing bookings.
• Provide travel-related guidance, including visa requirements, passport regulations, airline policies, baggage rules, and travel advisories.
• Liaise with travel agencies, airlines, hotels, and transportation vendors to secure the best available rates and services.
• Resolve travel-related issues, itinerary changes, cancellations, and emergency travel requirements.
• Review travel invoices and statements for accuracy and coordinate with Accounts Payable for processing.
• Investigate and resolve billing discrepancies and incorrect travel charges.
• Maintain travel records, approvals, booking confirmations, and related documentation.
• Coordinate and manage offsite events, leadership meetings, team outings, annual celebrations, and other corporate events.
• Manage transportation logistics, including employee commute arrangements and female cab transportation.
• Monitor travel requests and approval queues to ensure timely processing and adherence to deadlines.
• Support administration-related activities and other operational responsibilities as assigned.
• Continuously evaluate travel vendors and recommend cost-effective travel solutions.

Required Skills & Qualifications

• 7 to 13 years of experience in Travel Coordination, Travel Operations, Corporate Travel Management, or Administration.
• Strong knowledge of domestic and international travel processes, visa requirements, airline regulations, and travel compliance.
• Experience handling travel vendors, travel agencies, hotels, and transportation service providers.
• Excellent negotiation and vendor management skills.
• Proven experience in organizing corporate events, leadership meetings, and employee engagement activities.
• Strong problem-solving and conflict-resolution abilities.
• Excellent verbal and written communication skills.
• Ability to work independently, manage multiple priorities, and perform effectively under pressure.
• Well-organized, proactive, and detail-oriented approach.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Preferred Qualifications

• Experience supporting large-scale corporate travel programs.
• Familiarity with travel booking tools and expense management systems.
• Experience in transportation and fleet/vendor coordination.