Transport & Admin Officer

nan; Karnataka; On-site; INR 335,000 - 558,000; Full time

Benefits offered by this job

Health insurance

Leave encashment

Paid sick time

Provident Fund

Job summary

Transport & Admin Executive in Bengaluru oversees day-to-day employee transportation operations and general administration. You will coordinate with vendors, maintain rosters, ensure safety and compliance, and contribute to office administration activities.

The role requires at least 2 years in employee transportation services and admin support within an MNC/IT/ITES or corporate setting, with proficiency in MS Office and strong communication.

Qualifications

• Minimum 2 years of relevant experience in employee transportation and administration.
• Experience in vendor management and cost control.
• Knowledge of transport operations and compliance.
• Strong communication and multitasking in a fast-paced corporate environment.

Responsibilities

• Prepare and maintain transport rosters and route plans.
• Manage daily employee pick-up and drop operations across shifts.
• Coordinate with transport vendors for vehicle deployment, route planning, and roster management.
• Monitor transport operations and take corrective actions in case of delays or disruptions.
• Maintain transport records, trip details, and vendor performance reports.
• Coordinate housekeeping, security, pantry, and courier services.
• Support visitor management and meeting room coordination.

Skills

Employee transportation

Administration

Vendor management

Communication

Coordination

Problem solving

Education

Graduate in any discipline

Tools

MS Office

GPS tracking

Job description

Job Description – Transport & Admin Executive

Department: Facilities & Administration
Location: Bengaluru
Reporting To: Deputy Manager
Experience: Minimum 2 years of experience in Employee Transportation Services and General Administration in an MNC, IT/ITES, BPO, or Corporate Environment.

Job Summary

The Transport Executive will be responsible for managing day-to-day employee transportation operations, vendor coordination, transport compliance, and administration support activities. The role requires ensuring safe, timely, and cost-effective transportation services while supporting overall office administration functions.

Key Responsibilities

Employee Transportation

Prepare and maintain transport rosters and route plans.

• Manage daily employee pick-up and drop operations across shifts.
• Coordinate with transport vendors for vehicle deployment, route planning, and roster management.

Monitor transport operations and take corrective actions in case of delays or disruptions.

• Monitor transport service quality and resolve employee escalations.
• Ensure compliance with company transport and safety policies.
• Track transportation costs, vendor invoices, and MIS reports.
• Support employee transportation safety and emergency arrangements.
• Maintain transport records, trip details, and vendor performance reports.

Handle airport transfers and special transport requests.

General Administration

• Coordinate housekeeping, security, pantry, and courier services.
• Support visitor management and meeting room coordination.
• Assist with office maintenance and vendor management activities.
• Maintain administrative records, trackers, and reports.
• Support employee onboarding/offboarding logistics and office events.

Qualifications & Skills

• Graduate in any discipline.
• Minimum 2 years of relevant experience in employee transportation and administration.
• Good knowledge of transport operations, vendor management, and administration processes.
• Proficient in MS Office (Excel, Word, Outlook, PowerPoint).
• Strong communication, coordination, and problem-solving skills.
• Ability to work in a fast-paced corporate environment and manage multiple priorities.

Knowledge of transport routing and cost optimization is preferred.

Preferred

• Experience handling transportation for shift-based operations.
• Knowledge of GPS tracking systems, route optimization, and transport compliance.
• Prior experience in an MNC or large corporate environment.

Knowledge of compliance and audit requirements related to transportation services.

Other Details:

• Role: Admin Executive
• Shift Timings – Rotational Shifts
• Working days – Mon to Sat (WFO)
• Payroll: 3rd Party
• Location: Bangalore

Key Competencies: Vendor Management | Employee Transportation | Cost Control | MIS Reporting | Administration | Stakeholder Management | Compliance & Safety Management.

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Provident Fund

Work Location: In person