Executive - Transportation

Giftgujarat; Gandhinagar; On-site; INR 201,000 - 635,000; Full time

Job summary

Giftgujarat requires a skilled professional to oversee reception and front office management, administration, and transportation operations for the City Administration. The role focuses on visitor reception, scheduling vehicle usage, stock maintenance, and ensuring efficient, organized office support.

The candidate should have 2–5 years of experience in reception/front office management and strong MS Office skills, with good communication and coordination abilities to work with officials and

Qualifications

• Graduate with minimum 60% in graduation or above studies.
• 2–5 years of experience in reception and front office management/office administration

Responsibilities

• Reception & Front Office Management: greet visitors, handle calls, maintain visitor logs and organize meetings.
• Transport Management: schedule and allocate official vehicles, maintain logs and coordinate drivers.
• Administrative Support: document, file, assist in events and prepare transport/inventory reports.

Skills

Verbal and written communication

Customer service

Interpersonal with officials/vendors

Transportation scheduling

Back-office administration

MS Office (Excel)

Email drafting

Education

Graduate with 60%+

Job description

City Administration | Contractual -Full-Time | On-Site

We are seeking a skilled and experienced candidate to oversee reception and front office management/administration/store management/transportation operations for our office. The ideal candidate will be responsible for to ensures smooth administrative support by managing visitor reception, scheduling and monitoring official vehicle usage, and maintaining adequate stock levels of stationery, pantry and housekeeping supplies.

Coordinating employee transportation, managing vehicle fleets, and ensuring efficient and safe transportation services. This role requires strong organizational skills, excellent communication abilities, and a commitment to providing reliable transportation solutions.

Minimum years of experience

Contractual Period

No. of Post

2-5 Years

3 Years

1

Pay Band

• Commensurate with qualifications and experience. (In the pay-scale of Rs. 18,000-56,900 as per 7th CPC)

Qualifications

• Graduate with minimum 60% of above in graduation or above studies.

Experience

• 2–5 years of experience in reception and front office management/office administration

Skills

• Professional verbal and written communication.
• Customer-service orientation.
• Ability to interact with officials, vendors, and staff effectively.
• Scheduling and coordination for transportation arrangements
• Back-office administration
• MS Office proficiency (especially Excel for inventory tracking).
• Basic email drafting and documentation skills.

Role Descriptions

Reception & Front Office Management

• Greet and assist visitors, officials, and stakeholders courteously and professionally.
• Handle incoming calls, emails, and correspondence.
• Maintain visitor logbooks and issue visitor passes.
• Coordinate meeting room bookings and administrative support.
• Ensure front office area is always organized and presentable.

Transport Management

• Manage scheduling and allocation of official vehicles.
• Maintain vehicle logbooks, fuel records, and mileage tracking.
• Coordinate with drivers for duty assignments.
• Monitor vehicle maintenance schedules, servicing, insurance, and compliance documentation.
• Maintain transport-related records and submit periodic reports.

Administrative Support

• Assist in documentation, filing, and record keeping.
• Support departmental events and meetings.
• Prepare reports related to transport and inventory.
• Ensure compliance with departmental policies and procedures