Administration Specialist

Hitachi Energy Ltd.; Mysuru; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Hitachi Energy Ltd. in Mysuru, Karnataka, seeks an experienced Factory Administration and Facilities Lead to manage shift-based operations, including housekeeping, security, canteen, transport, and infra across multi-shift manufacturing.

You will drive transport planning, vendor governance, and compliance with Labour laws and safety norms, coordinate with HR and EHS, and ensure 24x7 readiness and service continuity for shopfloor teams.

Qualifications

• Bachelor's degree in Administration / Commerce / Engineering preferred.
• 5-8 years of experience in factory administration / facility management in a shift-based manufacturing environment.
• Hands-on experience in transport management for shift operations (mandatory for Mysore context).
• Strong knowledge of contract labour compliance, vendor management, and statutory requirements.
• Good stakeholder management and problem-solving skills.
• Proficiency in SAP / MS Office tools.
• Proficiency in both spoken & written English language is required.

Responsibilities

• Manage end-to-end factory administration operations including housekeeping, security, canteen, transport, and infrastructure, aligned to multi-shift manufacturing (including night shifts).
• Own and ensure shift-wise transport management.
• Route planning and optimization based on shift timings, Safe and punctual pick-up/drop services.
• Special focus on late evening/night shift transport for women employees as per statutory and company guidelines.
• Ensure transport safety compliance, including GPS tracking, driver verification, adherence to speed/safety norms, and emergency escalation protocols.
• Oversee canteen operations across shifts, ensuring availability of meals/snacks aligned to shift timings; Hygiene, FSSAI compliance, and quality standards; Nutritional adequacy for shopfloor workforce.
• Ensure 24x7 housekeeping and facility readiness, particularly for high-usage shopfloor and common areas during shift transitions.
• Manage and govern security operations, including access control, gate management, shift movement tracking, and visitor management.
• Drive compliance with statutory requirements: Contract Labour (Regulation & Abolition) Act; Karnataka Shops & Establishment / Factory Act provisions; Canteen, transport, and labour license requirements.
• Lead strong vendor governance, including transport, canteen, and facility vendors; SLA definition, performance reviews, and cost optimization; Ensuring manpower discipline and compliance from contractor workforce.
• Ensure readiness for internal/external audits, maintaining all records related to transport, canteen, contract labour, and admin compliance.
• Partner with HR and EHS to support cost control and budgeting for admin services, focusing on efficiency in transport utilization and vendor spend.
• Lead continuous improvement initiatives; Supervise admin team and contractor workforce, ensuring shift coverage and service continuity; Drive performance management and accountability for admin staff and vendors.
• Build a service-oriented and responsive culture, especially for shift workforce requirements; Ensure discipline, compliance, and safety adherence across all admin-managed services.
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Skills

Transport management

Vendor management

Contract Labour compliance

Stakeholder management

Problem solving

MS Office / SAP

English proficiency

Education

Bachelor's degree

Tools

SAP

MS Office

Job description

Mission Statement

Facility & Shift Enablement: Ensure seamless 24x7 facility and administration support, aligned to shift-based manufacturing operations. Transport & Workforce Access: Provide safe, reliable, and timely transport solutions, especially for shift employees including women workforce. Employee Experience: Deliver high-quality workplace services (canteen, hygiene, security, amenities) to support productivity and well-being.

Compliance & Governance: Ensure full adherence to statutory requirements, safety norms, and internal governance standards.

How You'll Make An Impact

• Manage end-to-end factory administration operations including housekeeping, security, canteen, transport, and infrastructure, aligned to multi-shift manufacturing (including night shifts).
• Own and ensure shift-wise transport management,
• Route planning and optimization based on shift timings, Safe and punctual pick-up/drop services
• Special focus on late evening/night shift transport for women employees as per statutory and company guidelines
• Ensure transport safety compliance, including GPS tracking, driver verification, adherence to speed/safety norms, and emergency escalation protocols.
• Oversee canteen operations across shifts, ensuring:
• Availability of meals/snacks aligned to shift timings
• Hygiene, FSSAI compliance, and quality standards
• Nutritional adequacy for shopfloor workforce
• Ensure 24x7 housekeeping and facility readiness, particularly for high-usage shopfloor and common areas during shift transitions.
• Manage and govern security operations, including access control, gate management, shift movement tracking, and visitor management.
• Drive compliance with statutory requirements:
• Contract Labour (Regulation & Abolition) Act
• Karnataka Shops & Establishment / Factory Act provisions (where applicable for welfare & transport)
• Canteen, transport, and labour license requirements
• Lead strong vendor governance, including:
• Transport, canteen, and facility vendors
• SLA definition, performance reviews, and cost optimization
• Ensuring manpower discipline and compliance from contractor workforce
• Ensure readiness for internal/external audits, maintaining all records related to transport, canteen, contract labour, and admin compliance.
• Partner with HR and EHS to support:
• Drive cost control and budgeting for admin services, focusing on efficiency in transport utilization and vendor spend.
• Lead continuous improvement initiatives
• Supervise admin team and contractor workforce, ensuring shift coverage and service continuity
• Drive performance management and accountability for admin staff and vendors
• Build a service-oriented and responsive culture, especially for shift workforce requirements
• Ensure discipline, compliance, and safety adherence across all admin-managed services.
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business

Your Background

• Bachelor's degree (Administration / Commerce / Engineering preferred)
• 5-8 years of experience in factory administration / facility management in a shift-based manufacturing environment
• Hands-on experience in transport management for shift operations (mandatory for Mysore context)
• Strong knowledge of contract labour compliance, vendor management, and statutory requirements
• Good stakeholder management and problem-solving skills
• Proficiency in SAP / MS Office tools
• Proficiency in both spoken & written English language is required.