Trainee – Secretarial

AkshayaCS; Chennai District; On-site; INR 250,000 - 350,000; Part time

Benefits offered by this job

Mentorship from experienced professionals

Opportunities for professional development

Stipend as per industry standards

Job summary

A corporate services firm in Chennai is seeking a Secretarial Trainee to gain hands-on experience in corporate secretarial practices. This role involves drafting corporate documents, preparing meeting materials, and ensuring compliance with regulatory authorities. Ideal candidates are pursuing Company Secretary qualifications and have strong MS Office skills. The position offers mentorship from experienced professionals and opportunities for professional development and career growth, along with a stipend as per industry standards.

Qualifications

• Pursuing Company Secretary qualification (ICSI registered student preferred).
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Eagerness to learn and adapt to dynamic professional environments.

Responsibilities

• Draft notices, agendas, and minutes for meetings.
• Prepare documentation for incorporation of companies.
• Assist in preparation and filing of statutory forms.
• Ensure compliance with the Companies Act and other laws.
• Conduct research on company law and corporate governance.
• Assist in drafting resolutions and corporate documentation.

Skills

Proficiency in MS Office

Strong written communication skills

Strong verbal communication skills

Eagerness to learn

Education

Pursuing Company Secretary qualification

Job description

About the Role

As a Secretarial Trainee, you will have the opportunity to gain hands‑on experience and exposure to the diverse aspects of corporate secretarial practice. This role is designed for individuals pursuing or having completed their Company Secretary (CS) qualification, looking to enhance their practical knowledge and professional growth.

Key Responsibilities

1. Board and General Meetings
   • Draft notices, agendas, and minutes for Board Meetings, Annual General Meetings (AGMs), and Extra‑Ordinary General Meetings (EGMs).
   • Coordinate meeting logistics and ensure timely distribution of meeting materials.
2. Corporate Filings and Documentation
   • Prepare and review documentation for incorporation of companies, LLPs, and other entities.
   • Handle annual compliance requirements such as filing of financial statements, annual returns, and other applicable forms.
3. Compliance Management
   • Assist in the preparation and filing of statutory forms, returns, and other compliance documents with regulatory authorities, including the Ministry of Corporate Affairs (MCA), Registrar of Companies (RoC), and SEBI (where applicable).
   • Maintain statutory registers, records, and minute books as per the Companies Act, 2013.
4. Regulatory Compliance
   • Ensure compliance with the Companies Act, FEMA, SEBI, and other applicable laws.
   • Assist in drafting and filing responses to queries or notices received from regulatory authorities.
5. Research and Advisory Support
   • Conduct legal and regulatory research on company law, corporate governance, and other related areas.
   • Provide support in preparing opinions and advisory notes on corporate matters.
6. Secretarial Support
   • Assist in drafting resolutions and other corporate documentation.
   • Support in due diligence and compliance checks for corporate restructuring, mergers, and acquisitions

Qualifications and Skills

• Pursuing Company Secretary (CS) qualification (ICSI registered student preferred).
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Eagerness to learn and adapt to dynamic professional environments

What We Offer

• Exposure to a wide range of corporate secretarial practices and assignments.
• Mentorship and guidance from experienced professionals.
• Opportunities for professional development and career growth.
• Stipend as per industry standards