Trainee - Company Secretary

Adani Group; Navi Mumbai; On-site; INR 550,000 - 850,000; Full time

Job summary

The Adani Group is seeking a capable Company Secretary trainee to assist the Company Secretary in ensuring compliance with statutory and regulatory requirements under corporate laws, maintaining governance standards, and supporting board processes.

Key duties include preparing and filing statutory returns, maintaining registers, coordinating board/committee notices, agendas and minutes, and supporting audits, regulatory filings, and governance initiatives with cross-functional teams.

Qualifications

• Graduate in any discipline.
• Pursuing or qualified in CS Executive/Professional Programme from ICSI.

Responsibilities

• Assist in ensuring compliance with the Companies Act, SEBI Regulations, FEMA, and other applicable corporate laws.
• Prepare and file statutory returns, forms, and disclosures with regulatory authorities.
• Maintain statutory registers, records, and documentation as prescribed under law.
• Assist in preparation of Board Meeting, Committee Meeting, and General Meeting notices, agendas, and minutes.
• Coordinate collection of information from various departments for board presentations and meeting materials.
• Maintain records of resolutions and meeting proceedings.
• Support implementation of corporate governance policies and practices.
• Monitor compliance status and assist in preparation of compliance reports.
• Track and update regulatory developments affecting the organization.
• Maintain corporate records, licenses, approvals, and agreements.
• Ensure proper documentation, filing, and archival of statutory records.
• Support due diligence exercises and audits.
• Prepare and review e-forms and statutory filings.
• Coordinate with regulatory authorities, consultants, and internal stakeholders.
• Track filing deadlines and compliance calendars.
• Assist in statutory audits, secretarial audits, and regulatory inspections.
• Compile and provide information required by auditors and regulators.

Skills

Secretarial Compliance

Board & Committee Management

Corporate Governance

Documentation & Record Management

Regulatory Filings

Education

Graduate in any discipline

CS Executive/Professional Programme (ICSI)

Job description

Purpose/Objective

Job Purpose To assist the Company Secretary in ensuring compliance with statutory and regulatory requirements under applicable corporate laws, maintaining governance standards, supporting board and committee processes, and managing secretarial documentation and records.

Key Responsibilities of Role

• Secretarial Compliance - Assist in ensuring compliance with the Companies Act, SEBI Regulations, FEMA, and other applicable corporate laws.
• Support preparation and filing of statutory returns, forms, and disclosures with regulatory authorities.
• Maintain statutory registers, records, and documentation as prescribed under law.
• Board & Committee Management - Assist in preparation of Board Meeting, Committee Meeting, and General Meeting notices, agendas, and minutes.
• Coordinate collection of information from various departments for board presentations and meeting materials.
• Maintain records of resolutions and meeting proceedings.
• Corporate Governance - Support implementation of corporate governance policies and practices.
• Monitor compliance status and assist in preparation of compliance reports.
• Track and update regulatory developments affecting the organization.
• Documentation & Record Management - Maintain corporate records, licenses, approvals, and agreements.
• Ensure proper documentation, filing, and archival of statutory records.
• Support due diligence exercises and audits.
• Regulatory Filings - Prepare and review e-forms and statutory filings.
• Coordinate with regulatory authorities, consultants, and internal stakeholders.
• Track filing deadlines and compliance calendars.
• Support During Audits & Inspections - Assist in statutory audits, secretarial audits, and regulatory inspections.
• Compile and provide information required by auditors and regulators.
• Stakeholder Coordination - Coordinate with Legal, Finance, HR, Procurement, and Business teams for compliance-related matters.
• Support communication with external agencies, consultants, and government authorities.

Technical Competencies

• Secretarial Compliance
• Board & Committee Management
• Corporate Governance
• Documentation & Record Management
• Regulatory Filings

Qualifications and Experience

• Graduate in any discipline.
• Pursuing or qualified in CS Executive/Professional Programme from the Institute of Company Secretaries of India (ICSI).