Executive – Secretarial

AkshayaCS; Chennai District; On-site; INR 300,000 - 500,000; Full time

Benefits offered by this job

Competitive salary and benefits package

Mentorship opportunities

Collaborative work environment

Job summary

A corporate secretarial firm located in Tamil Nadu is looking for a Semi-Qualified Executive to join its secretarial team. The ideal candidate should be partly qualified in Company Secretary (CS) and have a foundational understanding of corporate laws. This role involves preparing regulatory filings, drafting meeting documents, and assisting with corporate actions. The position offers competitive pay, mentorship opportunities, and exposure to high-value compliance projects.

Qualifications

• Partly qualified Company Secretary (CS) with 1-3 years of experience in a corporate secretarial role.
• Strong knowledge of SEBI regulations and corporate compliance.
• Ability to manage multiple priorities effectively.

Responsibilities

• Prepare and file statutory forms and documents with regulatory authorities.
• Draft notices, agendas, resolutions, and minutes for various company meetings.
• Maintain statutory registers and compliance checks.

Skills

Knowledge of the Companies Act, 2013

Excellent written and verbal communication

Strong organizational skills

Integrity and professionalism

Education

Completion of CS Executive level or higher

Job description

About the Role

We are seeking a diligent and proactive Semi-Qualified Executive to join our secretarial team. The ideal candidate will have completed a significant portion of the Company Secretary (CS) qualification and possess a foundational understanding of corporate laws and secretarial practices with adequate experience. This role offers exposure to advanced assignments and hands‑on involvement in diverse corporate compliance and governance matters.

Key Responsibilities

1. Compliance and Regulatory Filings
   • Prepare and file statutory forms, returns, and other documents with regulatory authorities, including the Ministry of Corporate Affairs (MCA), Registrar of Companies (RoC), SEBI, and RBI.
   • Ensure timely and accurate filings in compliance with the Companies Act, 2013, FEMA, and other applicable regulations.
2. Board and Shareholder Meetings
   • Draft notices, agendas, resolutions, and minutes for Board Meetings, General Meetings, and Committee Meetings.
   • Coordinate meeting schedules, logistics, and material distribution.
3. Statutory Records Maintenance
   • Update and maintain statutory registers, records, and minute books as required under the Companies Act, 2013.
   • Conduct regular compliance checks and audits to ensure statutory documentation is up‑to‑date.
4. Corporate Actions
   • Assist in activities related to corporate restructuring, mergers, acquisitions, investment transactions, share transfers, and capital‑related transactions.
   • Prepare documentation and ensure compliance for issuance of shares, rights issues, and other related corporate actions.
5. Regulatory Correspondence and Compliance Monitoring
   • Handle queries and correspondences with regulatory authorities such as MCA, RoC, SEBI, and RBI.
   • Monitor compliance requirements for listed entities (if applicable) and ensure adherence to SEBI regulations.
6. Advisory and Research
   • Conduct legal and regulatory research to provide insights on company law, corporate governance, and secretarial standards.
   • Support in preparing advisory notes, compliance checklists, and standard operating procedures (SOPs).
7. Team Collaboration and Support
   • Work closely with senior professionals and provide assistance in executing assignments.
   • Train and guide junior team members or trainees, if required.

Qualifications and Skills

• Partly qualified Company Secretary (CS) with completion of CS Executive level or higher.
• 1-3 years of relevant work experience in a corporate secretarial role.
• Strong knowledge of the Companies Act, 2013, SEBI regulations, and other applicable laws.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with integrity and professionalism.
• Strong organizational skills and the ability to manage multiple priorities.

What We Offer

• Exposure to high‑value corporate secretarial assignments and compliance projects.
• Mentorship and learning opportunities under seasoned professionals.
• Competitive salary and benefits package.
• A dynamic and collaborative work environment.