Trainee - QMS

SICAME GROUP; Tamil Nadu; On-site; INR 350,000 - 550,000; Full time

Job summary

Sicame India is seeking a detail-oriented QEHS Document Controller to manage and maintain all QEHS documents, SOPs, and records at our Chennai facility. You will coordinate internal and external audits, track corrective actions, and support KPI reporting to ensure audit readiness.

You should have knowledge of IMS standards (ISO 9001, 14001, 45001) and experience with documentation control, 5S, and cross-functional collaboration to drive continual improvement.

Qualifications

• Basic knowledge of Integrated Management System (IMS) standards.
• Knowledge of Internal Audit practices and preferably certified/trained as an IMS Internal Auditor.
• Good documentation and record management skills.
• Strong organizational and coordination skills.
• Good written and verbal communication skills.
• Ability to work effectively with cross-functional teams.
• Good follow-up and task-tracking capabilities.
• Basic analytical and reporting skills.
• Proficiency in MS Office / Microsoft Excel / PowerPoint will be an added advantage.
• Strong attention to detail and willingness to learn.

Responsibilities

• Maintain and control QEHS documentation, including SOPs, procedures, work instructions, forms, and system documents.
• Ensure proper revision control, document updates, version management, and document availability.
• Support periodic review and updating of controlled documents.
• Maintain appropriate records and documentation for audit readiness.
• Coordinate and support the internal audit schedule.
• Assist internal auditors and auditees in planning and executing audits.
• Follow up on audit findings and ensure proper documentation of observations and non-conformities.
• Track audit findings and follow up with respective stakeholders for timely closure of non-conformities (NCs).
• Support 5S audit activities and maintain relevant records.
• Provide support during external audits, customer audits, and certification audits.
• Coordinate with various departments to ensure documentation and records are available for audit readiness.
• Support preparation of audit-related documents and evidence.
• Track Corrective Action Requests (CARs) raised during audits and follow up for timely closure.
• Maintain records related to audit observations, corrective actions, and closures.
• Collect relevant QEHS and departmental KPIs from respective stakeholders.
• Consolidate and maintain KPI data and reports.
• Assist in monitoring KPI trends and identifying deviations.
• Support periodic KPI review meetings and follow-up actions.
• Prepare Minutes of Meeting (MOM) for customer complaint review meetings.
• Coordinate with the Cross-Functional Team (CFT) to track action items.
• Follow up with stakeholders on corrective and preventive actions.
• Consolidate open points and provide status updates for customer complaint review meetings.
• Maintain appropriate records of complaint-related actions and closures.
• Record improvement suggestions received from Cross-Functional Teams (CFTs).
• Track the progress and status of suggestions and continual improvement initiatives.
• Coordinate with respective stakeholders for implementation updates.
• Track and document the effectiveness of implemented improvements.
• Support initiatives related to quality improvement, waste reduction, process improvement, and workplace organization.

Skills

IMS knowledge

Documentation

Organizational skills

Communication skills

Cross-functional teamwork

Task tracking

Analytical skills

MS Office

Excel

Attention to detail

Tools

MS Office

Excel

PowerPoint

Job description

Who are we?

Sicame India is part of Sicame Group, a global industrial Group founded in France in 1955 and present worldwide. Specialized in products and services related to transmission and distribution of electrical energy, renewables, electro-mobility, safety equipment and industrial applications, it became the largest independent entity in its sector today.

Sicame India was established in 2006 to support the “MAKE IN INDIA” vision and meet India’s evolving power needs. Today, with a modern manufacturing facility and accredited engineering and testing center in Chennai, Sicame India serves major utilities and industries with innovative, reliable, and sustainable solutions while helping build the future of energy in India.

Your responsibilities:

QEHS Document Control

• Maintain and control QEHS documentation, including SOPs, procedures, work instructions, forms, and system documents.

• Ensure proper revision control, document updates, version management, and document availability.

• Support periodic review and updating of controlled documents.

• Maintain appropriate records and documentation for audit readiness.

Internal Audits – QEHS & 5S

• Coordinate and support the internal audit schedule.

• Assist internal auditors and auditees in planning and executing audits.

• Follow up on audit findings and ensure proper documentation of observations and non-conformities.

• Track audit findings and follow up with respective stakeholders for timely closure of non-conformities (NCs).

• Support 5S audit activities and maintain relevant records.

External Audits & Certifications

• Provide support during external audits, customer audits, and certification audits.

• Coordinate with various departments to ensure documentation and records are available for audit readiness.

• Support preparation of audit-related documents and evidence.

• Track Corrective Action Requests (CARs) raised during audits and follow up for timely closure.

• Maintain records related to audit observations, corrective actions, and closures.

KPI Monitoring & Follow-up

• Collect relevant QEHS and departmental KPIs from respective stakeholders.

• Consolidate and maintain KPI data and reports.

• Assist in monitoring KPI trends and identifying deviations.

• Support periodic KPI review meetings and follow-up actions.

Customer Complaint Follow-up

• Prepare Minutes of Meeting (MOM) for customer complaint review meetings.

• Coordinate with the Cross-Functional Team (CFT) to track action items.

• Follow up with stakeholders on corrective and preventive actions.

• Consolidate open points and provide status updates for customer complaint review meetings.

• Maintain appropriate records of complaint-related actions and closures.

Suggestions & Continuous Improvement

• Record improvement suggestions received from Cross-Functional Teams (CFTs).

• Track the progress and status of suggestions and continual improvement initiatives.

• Coordinate with respective stakeholders for implementation updates.

• Track and document the effectiveness of implemented improvements.

• Support initiatives related to quality improvement, waste reduction, process improvement, and workplace organization.

Required profile:

• Basic knowledge of Integrated Management System (IMS) standards:

  • ISO 9001 – Quality Management System

  • ISO 14001 – Environmental Management System

  • ISO 45001 – Occupational Health & Safety Management System

• Knowledge of Internal Audit practices and preferably certified/trained as an IMS Internal Auditor.

• Good documentation and record management skills.

• Strong organizational and coordination skills.

• Good written and verbal communication skills.

• Ability to work effectively with cross-functional teams.

• Good follow-up and task-tracking capabilities.

• Basic analytical and reporting skills.

• Proficiency in MS Office / Microsoft Excel / PowerPoint will be an added advantage.

• Strong attention to detail and willingness to learn.