TM Accounts - Store & Raw Material

Aditya Birla Chemicals; Gujarat; On-site; INR 360,000 - 480,000; Full time

Job summary

Aditya Birla Chemicals in Vadodara is seeking a Team Member - Store & Raw Material (Finance & Accounts) with 4–5 years of experience to manage stores and raw material bill passing, ensure timely payments to vendors, and record invoices in the ERP system.

You will coordinate with procurement and finance teams, ensure compliance with SOPs, handle GR/IR, vendor balances, and support audits. The role requires attention to detail and strong process discipline.

Qualifications

• Experience in stores and raw material bill passing.
• Experience in recording invoices in workflow tools and ERP.
• Knowledge of tax compliance incl. TDS/TCS, GST and vendor invoice verifications.

Responsibilities

• Pass stores and raw material bills on time and ensure payments to vendors.
• Record invoices accurately in the workflow tool and code them in the ERP financial system.
• Verify invoice data for compliance with company policies and resolve discrepancies.
• Process store and raw material bills against PO and supporting docs in a timely manner.
• Monitor vendor balances, GR/IR clearing, and prepare reports for management.

Skills

Vendor Management

Attention to detail

Stakeholder coordination

Tools

ERP Financial System

Job description

Position Title: Team Member - Store & Raw Material (Finance & Accounts)
Job location: Vadodara, Gujrat
Work Experience: 4 to 5 years
Key Res ult Areas
Supporting Actions

• Stores and Raw Material Bill Passing: Timely bill passing and payments to vendors
• Ensure invoices are accurately recorded in the workflow tool and coded in the ERP financial system
• Verify the accuracy of invoice data for ensuring compliance with company policies and resolve any discrepancies
• Process store and raw materials bills against purchase orders (PO) and other supporting documentation on a timely basis
• Process each invoice posting for deductions (LD clause, ABG/PBG clause, quality calculations) and bonus (salt related) as per PO terms
• Process accurately debit notes and credit notes as a when require on time
• Monitor receipt of goods against vendor advances along with bank guarantees, ABG and PBG and follow-up with relevant teams for prompt action
• Perform GR/IR clearing, vendor clearing, debit balance etc. as required
• Monitor Retention Money GL and take necessary action on timely basis
• Collect data from concern unit team (Finance) for posting accounting entries of provisions, prepaid entries, creditor reinstatement on timely basis
• Process import related bills by processing vendors bills and perform appropriate accounting entries
• Vendor Management & Reporting: Create & maintain accurate vendor records and prepare reports for management
• Create request to generate vendor IDs by validating vendor inputs from procurement team
• Maintain accurate vendor records and communicate with vendors on a regular basis
• Prepare reports for Accounts payables such as Variance report, ageing report etc. as requested by management
• Any exceptional cases to highlighted and escape on time
• Support to roll out of any new process &system
• Compliance of SOPs & Delegation Manual: Implement best practices and ensure high service delivery quality
• Adhere to Standard Operating Procedures (SOP) and compliance of DOA, policies, procedure, instructions, if any for the defined activities
• Highlight any deviations in SOPs/ changes required to ensure effective implementation of SOPs
• Statutory compliances: Ensure timely and accurate compliance with various laws and explore and avail all incentives and tax benefits
• Manage the receipt of TDS/TCS certificates from vendors on timely basis
• Ensure compliance of legal provision & procedure of Income tax, FEMA & GST across the assigned activities
• Ensure compliance of company law matters, SEBI Guidelines & other various Govt. Statutory provisions
• Follow SOPs to ensure Corporate Governance and regulatory compliances
• Coordination with Stake Holders: Ensure to resolve all queries on time
• Coordinate with respective departments and respond to vendor queries in a timely manner
• Coordinate with concern unit team (Technical & Finance) for any discrepancy in Vendor bills and other details related to invoice processing
• Lead the process of balance confirmation of vendors on defined frequency.
• Reconcile accounts payable transactions to ensure accurate financial reporting
• Assist with audits and other compliance activities as needed by teams
• Any other activity that the management may assign from time to time.