Account Executive

Mafatlal Industries; Mumbai City; On-site; INR 360,000 - 480,000; Full time

Job summary

Mafatlal Industries in Mumbai (Churchgate) is seeking an Accounts Executive to support daily accounting tasks and reporting. The role involves verification of invoices, stock reconciliation, and ensuring GST compliance, with regular MIS reporting to the Accounts Manager.

The candidate will handle purchase, sales and vendor/customer documentation, while maintaining controls, ensuring timely month-end closings and collaboration with HO for closures.

Qualifications

• 2-3 years of accounting experience.
• Ability to verify invoices, PO, GRN and ensure accuracy.
• Knowledge of GST, HSN, e-invoice and statutory documents.
• Strong MIS reporting and month-end closing support.

Responsibilities

• Verify Purchase Orders, supplier invoices, delivery challans and GRN; book quantities and rates.
• Verify Sales orders, dispatch documents and invoices; ensure proper invoicing.
• Reconcile physical stock with ERP/Tally stock; identify shortages or excess.
• Maintain fabric/material records, stock attributes and UOM coding.
• Track job work and processing; reconcile issued/processed/rejected amounts.
• Monitor goods delivered but not billed; prepare ageing report.
• Reconcile vendor ledgers; verify bills, advances and payments.
• Record customer invoices, credit notes and receipts; chase overdue payments.
• Ensure GSTIN, HSN, tax rates and e-invoicing in transactions.
• Verify storage/warehouse expenses against approvals and documents.
• Manage petty cash and coordinate bank transactions with HO.
• Complete month-end closing with reconciliations and schedules.
• Prepare MIS reports on stock, purchases, sales and receivables.
• Maintain internal controls between PO receipt, GRN and invoice payment.
• Maintain proper records for invoices, GRNs, e-way bills and stock statements.
• Coordinate with HO across Accounts, Sales, Purchase and Warehouse for closure.

Job description

Position Title: Accounts Executive

Location : Churchgate

Experience : 2-3 years

Job Summary:

The candidate will provide essential support to the accounts and finance team by assisting with daily accounting tasks, transaction accuracy, stock/accounting reconciliation, vendor/customer documentation, controls and timely reporting to Manager Accounts.

Key Roles & Responsibilities

• 1. Purchase & Inward Accounting Verify Purchase Orders, supplier invoices, delivery challans, GRN/inward records and material received. Ensure invoice quantity/rate matches PO and GRN before booking.
• 2. Sales & Dispatch Accounting Verify sales orders, delivery challans, dispatch documents and invoices. Ensure every dispatch is properly invoiced and accounted for.
• 3. Stock Accounting & Reconciliation Reconcile physical stock vs ERP/Tally stock regularly. Identify shortages, excess, damaged, rejected, returned and slow-moving stock.
• 4. Fabric/Material Control Maintain records for fabric rolls, meters, pieces, GSM/quality, batch/lot and other relevant stock attributes. Ensure proper stock coding and UOM.
• 5. Job Work / Processing Track material sent for processing/job work and received back. Reconcile quantity issued, processed, wastage, rejection and finished goods received.
• 6. Goods Delivered but Not Billed Monitor all goods dispatched/delivered but pending billing. Prepare an ageing report and ensure no unbilled sales remain outstanding without documented reason.
• 7. Vendor Accounting Verify vendor bills, debit/credit notes, advances, outstanding balances and payment-related documents. Reconcile vendor ledgers periodically.
• 8. Customer Accounting Record customer invoices, credit notes, receipts and adjustments. Monitor outstanding receivables and coordinate with sales/HO for overdue collections.
• 9. GST & Statutory Documents Ensure GSTIN, HSN, tax rate, e-invoice/e-way bill and other statutory details are correctly captured in transactions and documents.
• 10. Expense Control Verify warehouse expenses such as labour, transport, loading/unloading, packing, repairs and other expenses against approval and supporting documents.
• 11. Cash & Bank Transactions Maintain petty cash, verify supporting bills, prepare cash statements and coordinate bank-related accounting with HO.
• 12. Month-End Closing Complete purchase, sales, stock, job-work, expense and outstanding reconciliations before month-end closing. Provide supporting schedules to HO.
• 13. MIS Reporting Submit regular reports covering stock, sales, purchases, receivables, payables, unbilled dispatches, job work, expenses and other warehouse KPIs.
• 14. Internal Controls Ensure proper segregation between PO receipt GRN invoice payment and sales order dispatch invoice collection. Highlight control deviations immediately.
• 15. Documentation & Audit Maintain proper physical/digital records for invoices, GRNs, challans, e-way bills, job-work documents, stock statements and approvals. Support internal/statutory audits.
• 16. Coordination with HO Coordinate with Accounts, Sales, Purchase, Production/Processing, Warehouse and Management for timely closure of accounting and operational issues.