Assistant Manager - Accounts & Finance

Freespace; Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

Freespace in Mumbai is seeking a finance professional to manage end-to-end accounting for sales, purchases, expenses, and intercompany transactions. The role includes payroll-related entries, petty cash management, and ensuring proper documentation and approvals.

You will coordinate ROC filings, tax compliance, vendor reconciliations, treasury activities, and budgeting with a focus on accuracy and timely month-end closings. A strong emphasis on data accuracy and process improvement is expected.

Qualifications

• Ownership and accountability across finance processes.
• Commercial awareness in handling expense and revenue impacts.
• Problem solving to resolve accounting discrepancies and process gaps.
• Data analysis to support variance, cash flow, and MIS reporting.
• Commitment to continuous learning and process improvement.

Responsibilities

• Accounting for Sales, Purchase, Expenses, JV and payroll related entries.
• Maintain Petty Cash, advance to staff, and voucher attachments.
• Manage ROC compliance, TDS tracker, and tax filings.
• Vendor empanelment, reconciliation, and bank document coordination.
• Budgeting, MIS reporting, and monthly closings.

Skills

Ownership

Accountability

Commercial Awareness

Problem Solving

Data Analysis

Continuous Learning

Job description

• Accounting of Sales, Purchase, Expenses, JV etc
• Monthly Entry for Prepaid and Provisions
• Entry for Petty Cash and Investments
• Entries for Payroll and Claims
• Preparation of Purchase Order, Invoices, Credit Note and Debit Note

Petty Cash

• Maintaining and disbursement of Petty Cash to Employees / Office Boy for petty Expenses
• Providing advance to Office boy and taking expense submission from him
• Preparing proper details / voucher for the expenses and attaching supporting to the same

Checking Approval exist for all expenses done and liasing with concerned employees to get missing details

Arranging withdrawal of cash from the Bank Account for Petty Cash

Checking of Claims along with supporting and as per Limits mentioned in Policy

Liaising with Employees to obtain missing documentation / approvals

Maintaining and updating Master Claim Sheet

Statutory Compliance

Updating TDS Tracker for the year

Filing Challans Financial Year wise for future reference / Retrieval

Ensuring all Compliance / Filings related to Direct, Indirect Tax, SEZ / STPI, ROC, TP, Labour Laws as applicable are done on timely basis

Preparing Transfer Pricing Statements and coordinating with consultant for TP Agreements

Collaborating with Factory and other teams to create Transfer Pricing Master Data for Intercompany movement of Goods

ROC

Ensuring all ROC Compliances are done on timely basis

Liaising with ROC Consultant as and when required.

Vendor Empanelment and Reconciliation

Filling of Vendor Empanelment Forms

Preparation of Vendor Account Reconciliation

Liaising with Vendor to procure proper invoices

Sharing Bank Payment Advice with Vendors

Replying to Vendor Queries

Banking Work

Liaising with Bank Representative for calling of Forms and Certificates

Filling of Forms required for any service / request

Employee / Payroll Related

• Acting as intermediate between the Payroll Service Provider and the Employee in case of anydisconnect related to Tax Queries / Documents.
• Helping HR in preparing the Monthly Payroll Reconciliation to be shared with Gareth for Monthly Payroll Approval.

Accounts Finalization and Audit

Providing basic data / support to Auditor for Accounts Finalization and Audit

Closing books on Monthly basis

Budgeting and MIS

Preparing Annual Budget and Re-forecast on Quarterly Basis

Preparing Variance Analysis and Trend Analysis.

Preparing and reviewing of Monthly P & L & Other MIS (Financial Metrics) as required by the Management

Preparing Departmental Budget and tracking of actuals for comparison

Debtors and Receivable Management

Preparing various Sales Analytic Report, Amortization Sheet and Debtors Statement

Maintaining Creditor statement and processing weekly payments including outward remittance and documentation for the same.

Treasury Management

Monitor and prepare cash flow to ensure liquidity for operations.

Manage working capital, including accounts receivable and accounts payable

Optimize deployment of funds to the right investment avenues.

Other Activity

Correspondence with Banks, Auditors, Consultants, Insurance Agents and others for any updates/changes in the banking operations, registrations, advisory, Quotes for Corporate Policies etc.

Co-ordination with Vendor to prepare DSC for Directors

Filling up forms related to Import of Goods and assisting in factory operations

Filing and Scanning of Document

Any other Accounts Related Activity as allocated from Time to Time

Required Skills

Ownership and Accountability(L2) Commercial Awareness (L1) Problem solving (L1) data analyst Ownership and Accountability (L1) Continuous Learning & Improvement (L1)