Tender Specialist

Fat Pig Ventures LLP; Kolkata District; On-site; INR 420,000 - 680,000; Full time

Job summary

Fat Pig Ventures LLP is seeking a Tender/Bid Specialist to identify and evaluate procurement opportunities across government, PSU, institutional, and private sectors. You will track opportunities, assess eligibility and viability, coordinate documentation, and prepare compliant bids from discovery through submission.

Responsibilities include reviewing tender documents, maintaining a structured pipeline, coordinating with internal teams for mandatory documents, and ensuring bids follow formats

Qualifications

• Must have graduate degree and 1+ years of tendering/procurement experience.
• Demonstrated ability to parse complex tender documents and extract key terms.
• Capable of preparing compliant bid submissions and checklists.

Responsibilities

• Search for tenders, RFPs, RFQs, EOIs, and other procurement opportunities across platforms.
• Identify opportunities aligned with our services and geographic coverage.
• Review documents and prepare summaries of scope, deadlines, value, and terms.
• Maintain a structured tender pipeline with status, deadlines, and owners.
• Prepare eligibility/compliance checklists and gather required documents.
• Coordinate with internal teams for repository of technical, financial, legal, and statutory docs.
• Draft bids following tender formats and submission instructions.
• Handle online submissions, portal forms, signatures, and EMD details.
• Track pre-bid meetings, amendments, clarifications, and deadline extensions.
• Draft pre-bid queries and interpret tender conditions for management.
• Review conditions for restrictive clauses and highlight issues.
• Track submissions and outcomes; maintain records of results and learnings.
• Analyze competitors and past tenders to refine bidding strategy.

Skills

Internet research

Attention to detail

Eligibility interpretation

Written communication

Organizational skills

Excel

Coordination

Independent work

Education

Graduate in any field

Tools

GeM portal

CPPP/eProcure portals

Job description

You’ll help identify, evaluate, and pursue tender and bidding opportunities across government, PSU, institutional, and private-sector procurement channels.

The role involves continuously tracking relevant opportunities, assessing eligibility and commercial viability, coordinating documentation, preparing compliant bid submissions, and maintaining a structured pipeline of tenders from discovery through award.

Responsibilities

• Search for relevant tenders, RFPs, RFQs, EOIs, empanelment opportunities, and other procurement opportunities across government, PSU, institutional, and private-sector platforms
• Identify opportunities relevant to our businesses, services, capabilities, and geographic coverage
• Review tender documents in detail and prepare clear summaries covering scope, eligibility, qualification criteria, deadlines, estimated value, EMD, fees, experience requirements, turnover requirements, and key commercial term
• Maintain a structured tender pipeline with opportunity status, deadlines, actions, and responsible team members
• Prepare detailed eligibility and compliance checklists for each tender and ensure all mandatory requirements are addressed
• Coordinate with internal teams to maintain an organized repository technical, financial, legal, and statutory documents required for bids
• Draft and ensure bids strictly follow tender formats and submission instructions
• Handle online tender submissions, including document uploads, portal forms, digital signatures, tender fees, EMD details, and final submission checks
• Track pre-bid meetings, corrigenda, amendments, deadline extensions, clarifications, and responses issued by the procuring authority
• Draft and coordinate pre-bid queries and clarification requests where tender conditions require interpretation or modification
• Review tender conditions for restrictive or unusual eligibility clauses and highlight issues to management
• Track submitted bids and follow up on bid results and maintain records of successful, unsuccessful, and cancelled opportunities
• Analyze competitors, awarded prices, procurement patterns, and previous tenders to improve future bidding strategy

Requirements

• Strong internet research skills and ability to find relevant tender opportunities efficiently
• Excellent attention to detail and ability to work with lengthy and complex tender documents
• Ability to interpret eligibility criteria, technical specifications, commercial conditions, and submission requirements
• Strong written communication and document preparation skills
• Strong organizational skills and ability to manage multiple tenders with overlapping deadlines
• Comfort working with spreadsheets, document trackers, PDFs, and structured data
• Ability to coordinate persistently with multiple people to obtain documents and information before deadlines
• High level of accuracy while preparing forms, declarations, compliance documents, and bid submissions
• Ability to work independently and take ownership of opportunities from discovery through submission

Nice to Haves

• Experience with government tenders, RFPs, or procurement
• Familiarity with GeM, CPPP/eProcure, or state tender portals
• Experience preparing technical and financial bids
• Understanding of EMDs, bid security, performance guarantees, turnover criteria, experience criteria, and similar tender requirements
• Good understanding of government procurement procedures and tender terminology
• Experience improving tender trackers, document repositories, templates, and bid-management workflows

Qualifications

• Graduate in any field
• 1+ years of experience preferred
• Prior experience in tendering, bidding, or procurement mandatory