Tender Manager

IVTEX Corporate Solutions Private Limited; Khordha; On-site; INR 6,000,000 - 12,000,000; Full time

Job summary

IVTEX Corporate Solutions Private Limited is seeking an experienced KRA Tender Head to lead the end-to-end tendering and bid management for Government, PSU, and corporate opportunities in India. The role requires owning technical, financial, and PQ documentation and ensuring timely submissions.

You will identify opportunities on GeM, CPPP/eProcure and state portals, analyze tender documents, coordinate with Technical, Sales, Finance, Legal, HR and OEMs, and drive compliant bid strategies.

Qualifications

• Lead the complete end-to-end tendering and bid management process for Government, PSU, State/Central Government and corporate opportunities.
• Identify and evaluate relevant opportunities through GeM, CPPP/eProcure, State e-Tender portals and other procurement platforms.
• Analyze RFP/RFQ/EOI/NIT/tender documents and prepare detailed eligibility, technical, commercial and compliance checklists.
• Take ownership of Technical Bid, Financial/Commercial Bid and Pre-Qualification (PQ) documentation and ensure accurate, timely submission.
• Review eligibility criteria, scope of work, technical specifications, contractual conditions, payment terms, SLA, penalties and other critical tender requirements.
• Coordinate with Technical, Sales/BD, Finance, Legal, HR, OEMs and Management for bid inputs, approvals and documentation.
• Handle EMD, Tender Fee, Bank Guarantee/PBG, bid security, performance security and exemption documentation, wherever applicable.
• Maintain tender MIS, track bid statuses and ensure 100% compliance with submission deadlines.

Responsibilities

• Lead end-to-end tendering and bid management for Government/PSU and corporate opportunities.
• Coordinate with cross-functional teams for bid inputs, approvals and documentation.
• Prepare and manage Technical, Financial/Commercial, and PQ documentation.
• Attend pre-bid meetings and track amendments to ensure changes are incorporated.
• Ensure compliance with tender requirements and submission timelines.
• Manage GeM bidding, BOQ bids and related tender activities.
• Maintain a centralized Tender/MIS Tracker and provide periodic reports.
• Guide the Tender/Bid/Pre-Sales team and ensure timely submissions.

Skills

Tender management

Bid management

Government tenders

GeM CPPP eProcure

RFP RFQ EOI NIT

BOQ bidding

Vendor coordination

Compliance documentation

Bid strategy

Team leadership

Job description

Job description

KRA Tender Head

Key Responsibilities:

• Lead the complete end-to-end tendering and bid management process for Government, PSU, State/Central Government and corporate opportunities.
• Identify and evaluate relevant opportunities through GeM, CPPP/eProcure, State e-Tender portals and other procurement platforms.
• Analyze RFP/RFQ/EOI/NIT/tender documents and prepare detailed eligibility, technical, commercial and compliance checklists.
• Take ownership of Technical Bid, Financial/Commercial Bid and Pre-Qualification (PQ) documentation and ensure accurate, timely submission.
• Review eligibility criteria, scope of work, technical specifications, contractual conditions, payment terms, SLA, penalties and other critical tender requirements.
• Coordinate with Technical, Sales/BD, Finance, Legal, HR, OEMs and Management for bid inputs, approvals and documentation.
• Handle EMD, Tender Fee, Bank Guarantee/PBG, bid security, performance security and exemption documentation, wherever applicable.
• Manage GeM bidding, custom bids, BOQ bids, reverse auctions and related tender activities.
• Coordinate with OEMs/partners/vendors for authorization letters, MAF, technical specifications, certifications, quotations and supporting documents.
• Prepare and maintain tender documentation including company credentials, experience certificates, work orders, completion certificates, financial documents, declarations, undertakings and statutory compliance documents.
• Attend/coordinate pre-bid meetings, prepare clarification queries, track corrigenda/amendments and ensure all changes are incorporated before submission.
• Ensure 100% compliance with tender requirements, submission timelines and documentation standards to minimize technical disqualification.
• Lead commercial evaluation, costing coordination and bid strategy in consultation with management and relevant departments.
• Track submitted bids through technical evaluation, financial opening, negotiation, LOA/LOI/PO/contract award and post-award documentation.
• Maintain a centralized Tender/MIS Tracker covering opportunity value, submission date, EMD/BG, bid status, results, win/loss analysis and upcoming deadlines.
• Monitor tender pipeline, bid conversion/win ratio and competitor activity and provide periodic reports to management.
• Guide and supervise the Tender/Bid/Pre-Sales team, allocate responsibilities and ensure timely completion of submissions.
• Maintain confidentiality, accuracy and proper record keeping of all tender and commercial documents.

Preferred Key Skills:

Tender Management, Bid Management, Government Tendering, GeM Portal, CPPP, e-Procurement, RFP, RFQ, EOI, NIT, Technical Bid, Commercial Bid, Financial Bid, PQ Documentation, EMD, Bank Guarantee, PBG, BOQ, Reverse Auction, Pre-Bid, Tender Compliance, Bid Strategy, Government/PSU Projects, OEM Coordination, Tender MIS.

• Suggested experience: 10–15 years, preferably with proven experience independently handling Government/PSU/IT/ICT/System Integration tenders from opportunity identification through bid submission and award.