Tender Filling Executive- Pharma Co-Mumbai

HRD House; Mumbai; On-site; INR 350,000 - 750,000; Full time

Job summary

HRD House in Mumbai is seeking a diligent Pharma Tender Specialist to locate, review, and submit tenders from GeM, CPPP, and government portals.

You will coordinate with Regulatory, Accounts, Production, QC, and Logistics to gather required documents, prepare technical and commercial bids, and maintain tender records and MIS reports. Attention to detail and the ability to manage multiple tenders simultaneously are essential.

Qualifications

• Experience in pharmaceutical tendering process.
• Familiarity with GeM and government e-procurement portals.
• Understanding of regulatory documents, pricing, and tender requirements.
• Attention to detail and accurate documentation.
• Ability to manage multiple tenders with deadlines.

Responsibilities

• Search and download tenders from GeM, CPPP, state government, hospitals, and procurement portals.
• Review tender documents, eligibility criteria, and technical/commercial requirements.
• Prepare and submit online and offline bids within timelines.
• Coordinate with Regulatory, Accounts, Production, QC, and Logistics to collect documents.
• Prepare technical bids, commercial bids, BOQs, compliance sheets, and supporting docs.
• Maintain records of tenders, EMDs, bank guarantees, bid status, and awarded contracts.
• Track tender updates, corrigenda, clarifications, and order execution documents.
• Maintain tender database and prepare MIS reports.

Skills

Pharma tendering experience

GeM portal experience

Regulatory documents knowledge

Documentation accuracy

Multi-tender management

Communication and coordination

Tools

MS Excel

MS Word

PDF tools

Online tender portals

Job description

• The candidate will be responsible for searching and downloading pharmaceutical tenders from GeM, CPPP, state government, hospitals, and other procurement portals.
• The candidate will be responsible for reviewing tender documents, eligibility criteria, and technical/commercial requirements.
• The candidate will be responsible for preparing and submitting online and offline tender bids within the specified timelines.
• The candidate will be responsible for coordinating with Regulatory, Accounts, Production, QC, and Logistics teams to collect the required documents and information.
• The candidate will be responsible for preparing technical bids, commercial bids, BOQs, compliance sheets, and other supporting documentation.
• The candidate will be responsible for maintaining records of submitted tenders, EMDs, Bank Guarantees, bid status, and awarded contracts.
• The candidate will be responsible for tracking tender updates, corrigendums, clarifications, and supporting order execution documentation.
• The candidate will be responsible for maintaining the tender database, preparing MIS reports, and ensuring compliance with company policies and tender guidelines.

Required Skills & Competencies

• The candidate should have good experience in the pharmaceutical tendering process.
• The candidate should have hands-on experience with the GeM portal and other government e-procurement portals.
• The candidate should have a good understanding of pharmaceutical products, regulatory documents, pricing, and tender requirements.
• The candidate should have excellent attention to detail and strong documentation accuracy.
• The candidate should have the ability to manage multiple tenders simultaneously while meeting deadlines.
• The candidate should have good communication, coordination, and interpersonal skills.
• The candidate should have proficiency in MS Excel, MS Word, PDF tools, and online tender portals.