Tender Executive - GeM, CPPP, NICSI

PanScience Innovations (PSI); New Delhi; On-site; INR 900,000 - 1,500,000; Full time

Job summary

PanScience Innovations (PSI) in New Delhi seeks an Assistant Manager - Bid Management for end-to-end bid lifecycle management in a fast-paced, on-site role. You will identify opportunities, coordinate submissions, ensure compliance, and interact with business, legal, finance, product, and leadership teams to deliver high-quality proposals.

The role requires prior software/IT tendering experience and familiarity with government procurement portals.

Qualifications

• Bachelor's degree in Business Administration, Engineering, Commerce, or related field.
• 4–5 years of Bid Management or Proposal Management experience.
• Experience with software/IT tendering is mandatory.
• Familiarity with GeM, CPPP, STQC, and NICSI tender processes.
• Experience handling government and enterprise tenders is preferred.
• Strong knowledge of tender regulations and compliance.

Responsibilities

• Identify relevant RFPs, RFIs, EOIs, tenders from govt and private portals.
• Lead end-to-end bid lifecycle from opportunity to submission.
• Ensure compliance with tender requirements and documentation.
• Coordinate cross-functional inputs across business, legal, finance, and product.
• Maintain bid repository, templates, and credential documents.
• Support commercial negotiations and pricing discussions.

Skills

Tender processes

Stakeholder management

Project coordination

Communication

Attention to detail

Commercial acumen

Office software

Deadline-driven

Education

Bachelor's degree in Business Administration

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

PanScience Innovations (PSI) is India's largest AI startup studio based in New Delhi, specializing in building AI, Deep Tech, Applied AI, and Data Infrastructure companies. We believe in a "test all assumptions" philosophy and have successfully created companies that prioritize data-driven decision-making.

About Role

This is a full-time, on-site role for an Assistant Manager - Bid Management at PanScience Innovations (PSI) in New Delhi. You will lead our end-to-end bid and tender management function: identifying relevant opportunities, coordinating submissions, managing documentation, ensuring compliance, and working closely with business, legal, finance, product, and leadership teams to deliver high-quality proposals. The role involves managing multiple high-value opportunities at once while meeting strict submission timelines.

Please note that we only build software products, so prior experience with software/IT tendering is a must.

Key Responsibilities

• Track and identify relevant RFPs, RFIs, EOIs, tenders, and procurement opportunities across government and private sector portals
• Evaluate bid eligibility, commercial viability, and strategic fit
• Own the complete bid lifecycle, from opportunity identification to final submission
• Prepare, review, and submit technical and commercial proposals within defined timelines
• Ensure full compliance with tender requirements, eligibility criteria, and submission guidelines
• Maintain a repository of standard bid documents, certifications, templates, and company credentials

2.Cross-functional Coordination

• Coordinate with Business, Product, Engineering, Legal, Finance, Operations, and Leadership teams to gather required inputs
• Follow up with stakeholders to ensure timely completion of deliverables
• Manage bid calendars, internal review cycles, and submission milestones

3.Documentation & Compliance

• Prepare compliance matrices and bid checklists
• Maintain updated company registrations, certifications, declarations, and statutory documents
• Coordinate with legal and finance teams on contracts, bank guarantees, EMDs, affidavits, and other bid-related documentation
• Liaise with OEMs, partners, consortium members, and vendors for quotations and supporting documents
• Support commercial negotiations and pricing discussions

5.Reporting & Process Improvement

• Maintain a centralized tracker of all bid opportunities, submissions, outcomes, and key metrics
• Analyze win/loss trends and recommend process improvements
• Build and improve internal bid management processes, templates, and documentation standards.

Qualifications

• Bachelor's degree in Business Administration, Engineering, Commerce, Management, or a related discipline
• 4-5 years of experience in Bid Management, Tender Management, Procurement, Proposal Management, or Commercial Operations
• Prior experience in software/IT tendering (must)
• Working experience with GeM, CPPP, STQC, and NICSI empanelment and tender processes (must)
• Experience handling government and enterprise tenders (highly preferred)
• Familiarity with state procurement portals or enterprise procurement platforms (advantage)

Skills Required

• Strong understanding of RFP, RFI, RFQ, EOI, and tender processes and regulations.
• Excellent project coordination and stakeholder management.
• Strong written communication and documentation abilities.
• High attention to detail, with the ability to manage multiple concurrent submissions.
• Commercial acumen and analytical thinking.
• Advanced proficiency in Microsoft Excel, Word, and PowerPoint.
• Ability to work under tight deadlines and manage competing priorities.

Preferred Experience

• Experience in technology, SaaS, AI, IT services, consulting, or system integration organizations.
• Exposure to government procurement frameworks and enterprise procurement processes.
• Experience coordinating large, cross-functional proposal submissions.

What We're Looking For

• Highly organized and process-oriented.
• Ownership mindset with strong execution capabilities.
• Ability to thrive in a fast-paced, dynamic environment.
• Excellent problem-solving and decision-making skills.
• Strong interpersonal and communication abilities.
• Someone who can independently drive critical bid submissions with minimal supervision.