Tender Executive

Cosmos Pumps; SECTOR 78; On-site; INR 600,000 - 1,000,000; Full time

Benefits offered by this job

Exposure to infrastructure, municipal,

Global operations

Career development in tendering, pres/

Job summary

Cosmos Pumps in Haryana seeks a detail-oriented Tendering and Sales Support professional to manage end-to-end bids, monitor portals like GeM and CPPP, and coordinate with Finance, Production and Sales for timely submissions.

You will handle customer enquiries, prepare quotes, update CRM (Salesforce), maintain tender trackers, and support pre-bid and post-bid activities to convert opportunities into orders.

Qualifications

• Experience in tendering, sales coordination or inside sales.
• Familiar with government and private tendering procedures.
• Strong documentation, communication and customer follow-up skills.

Responsibilities

• Monitor GeM, CPPP, state e-procurement portals and other relevant platforms for business opportunities.
• Review tender documents, eligibility criteria, technical specifications, BOQs and commercial terms.
• Prepare Go/No-Go summaries for management approval.
• Raise pre-bid queries and attend pre-bid meetings where required.
• Coordinate technical and commercial bid preparation, including compliance statements, annexures, declarations, price schedules and supporting documents.
• Arrange EMD / bid security and performance bank guarantees in the required formats, with Finance.
• Manage Digital Signature Certificates (Class 3) and ensure accurate, on-time submission of online and offline tenders.
• Participate in GeM reverse auctions and handle L1 price-matching requests.
• Claim MSME and Make in India purchase preferences where applicable.
• Coordinate with Sales, Quality, Production and Finance for technical inputs, pricing approvals and delivery schedules.
• Maintain the tender tracker and follow up on tender status, clarifications and results.
• Maintain a repository of tender documents, product catalogues, technical specifications, certificates, drawings and company credentials.
• Support vendor registration and customer pre-qualification documentation.
• Ensure accurate records, timely reporting and compliance with internal processes.
• Coordinate with internal teams to resolve documentation and customer queries.

Skills

Tendering knowledge

CRM - Salesforce

MS Excel / MS Office

Communication skills

Time management

Education

BE/B.Tech or Diploma in Mechanical or Electrical Engineering

MBA advantageous

Tools

Salesforce

GeM Portal

CPP Portal

Job description

Role objective

Manage tendering end to end and ensure timely, accurate bid submissions. Support sales operations through customer enquiry handling, lead follow-ups, quotation coordination and CRM updates.

Key responsibilities

1. Tendering and bidding

• Monitor GeM, CPPP, state e-procurement portals and other relevant platforms for business opportunities.


• Review tender documents, eligibility criteria, technical specifications, BOQs and commercial terms.


• Prepare Go/No-Go summaries for management approval.


• Raise pre-bid queries and attend pre-bid meetings where required.


• Coordinate technical and commercial bid preparation, including compliance statements, annexures, declarations, price schedules and supporting documents.


• Arrange EMD / bid security and performance bank guarantees in the required formats, with Finance.


• Manage Digital Signature Certificates (Class 3) and ensure accurate, on-time submission of online and offline tenders.


• Participate in GeM reverse auctions and handle L1 price-matching requests.


• Claim MSME and Make in India purchase preferences where applicable.


• Coordinate with Sales, Quality, Production and Finance for technical inputs, pricing approvals and delivery schedules.


• Maintain the tender tracker and follow up on tender status, clarifications and results.

2. Sales support and customer enquiry management

• Handle incoming customer enquiries by phone, email and other business channels.


• Follow up with prospective customers to understand requirements and identify sales opportunities.


• Coordinate with the field sales team on enquiries, quotations and pending opportunities.


• Prepare and share quotations and product information with the concerned team.


• Follow up on submitted quotations and keep regular contact with customers.


• Update lead details, follow-up activities and enquiry status in Salesforce.


• Maintain accurate sales records and share periodic reports on enquiries and follow-ups.

3. Documentation and coordination

• Maintain a repository of tender documents, product catalogues, technical specifications, certificates, drawings and company credentials.


• Support vendor registration and customer pre-qualification documentation.


• Ensure accurate records, timely reporting and compliance with internal processes.


• Coordinate with internal teams to resolve documentation and customer queries.

How success is measured

• Bids submitted complete and on time


• Bid-to-win ratio


• Response time on customer enquiries


• Accuracy and timeliness of CRM updates

Desired candidate profile

Qualification:

B.E./B.Tech or Diploma in Mechanical or Electrical Engineering; an MBA is an advantage.

Experience:

37 years in tendering, sales coordination or inside sales, preferably in pumps, industrial equipment, capital goods or engineering.

Required skills:

• Knowledge of government and private-sector tendering procedures


• Hands-on experience with GeM, CPPP and state e-procurement portals, including DSC-based submission


• Strong documentation, communication and customer follow-up skills


• Proficiency in MS Excel, MS Office and CRM tools such as Salesforce


• Ability to understand technical specifications and customer requirements


• Strong coordination, time-management and organisational skills

What we offer

• Exposure to infrastructure, municipal, mining and industrial projects


• The chance to work with a growing industrial brand with global operations


• Career development in tendering, presales and sales operations