Tender Executive

Vyom; New Delhi; On-site; INR 450,000 - 650,000; Full time

Job summary

Vyom is seeking a motivated Tendering Executive to build a robust opportunity pipeline in the AEC sector. The role focuses on research, tender tracking, bid preparation, and client coordination to support business development.

Ideal candidates will have 1–5 years of related experience or fresh graduates with strong potential, and a keen interest in AI-enabled tendering processes. Office-based role with growth opportunities.

Qualifications

• Strong written and verbal communication with attention to detail.
• Proficient in MS Excel, Word, and PowerPoint.
• Technology-friendly mindset and interest in learning AI-enabled workflows.
• Strong follow-up, time management, documentation, and multitasking abilities.
• Positive attitude, initiative, curiosity, and willingness to learn tendering end to end.

Responsibilities

• Research and identify tenders, RFPs, RFQs, EOIs and business opportunities across public and private sectors.
• Support preparation and submission of technical and commercial bid documents and maintain bid records.
• Assist in lead research, prospect mapping, and client outreach coordination.
• Coordinate with cross-functional teams for bid inputs, approvals, and timely submissions.
• Explore AI tools for research, drafting support, bid summaries, and document organization.

Skills

Communication

MS Excel

MS Word

MS PowerPoint

AI-enabled workflows

Education

Graduate in B.A./B.Com/B.E./B.Arch

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Job Description

Tendering Executive

Department: Tendering
Reporting To: Business Development Head / Management
Location: Office-Based

Position Overview

We are looking for a young-at-heart, enthusiastic, and tech-savvy Tendering Executive who wants to build a long-term career in business development and tender management within the AEC industry. The role will support opportunity research, tender tracking, bid preparation, documentation, and client coordination.

This position suits an energetic early-career professional with strong learning agility, digital confidence, and an interest in exploring AI tools. Candidates with 15 years of relevant experience are preferred; motivated fresh entrants with strong potential may also be considered.

Key Responsibilities

1. Business Opportunity Identification

• Research and identify relevant tenders, RFPs, RFQs, EOIs, and business opportunities across public and private sectors.
• Monitor tender portals, client websites, and industry platforms; maintain an opportunity tracker.
• Prepare concise opportunity summaries covering scope, eligibility, timelines, and key requirements.

2. Tendering and Bid Documentation

• Support preparation and submission of technical and commercial bid documents.
• Compile company credentials, project references, declarations, forms, and compliance documents.
• Maintain bid checklists, deadlines, clarifications, and submission records.

3. Business Development Support

• Assist in lead research, prospect mapping, and client outreach coordination.
• Prepare capability presentations, proposals, and introductory communication.
• Track enquiries, meetings, follow-ups, and opportunity progress in structured reports.

4. Cross-Functional Coordination

• Coordinate with technical, finance, legal, and management teams for bid inputs and approvals.
• Follow up on documents, costing inputs, and responses to pre-bid queries.
• Support timely and accurate submissions while maintaining confidentiality.

5. Technology, AI and Process Improvement

• Use spreadsheets, presentation tools, tender portals, and digital trackers confidently.
• Explore AI tools for research, drafting support, bid summaries, and document organization, with human verification.
• Suggest improvements to tender databases, templates, reminders, and workflow automation.

Required Skills and Competencies

• Strong written and verbal communication with attention to detail.
• Good command of MS Excel, Word, PowerPoint, and online research tools.
• Technology-friendly mindset and interest in learning AI-enabled workflows.
• Strong follow-up, time management, documentation, and multitasking abilities.
• Positive attitude, initiative, curiosity, and willingness to learn tendering end to end.

Educational Qualification

• Graduate in Business Administration, Commerce, Engineering, Architecture, or another relevant discipline.
• A management qualification or exposure to the AEC industry will be an advantage.

Experience

• Preferred: 1–5 years in business development, tendering, bids, proposals, or a related coordination role.
• Enthusiastic fresh graduates with strong aptitude and a genuine interest in building a career in this field may also apply.
• Prior AEC/consultancy tender exposure is advantageous but not mandatory.

Key Performance Indicators

• Timely identification and reporting of qualified opportunities.
• On-time, complete, and accurate tender submissions.
• Quality and consistency of bid documentation and trackers.
• Effective coordination and timely follow-up on leads and bids.
• Progressive improvement in digital tools and AI-assisted workflows.

Role Outcome

The role will build a disciplined tendering and opportunity pipeline while developing the selected candidate into a capable business development and bid management professional.