Tender Executive

Arbuda Agrochemicals; Mumbai Suburban; On-site; INR 600,000 - 800,000; Full time

Job summary

Arbuda Agrochemicals in Mumbai Suburban, India seeks a GeM procurement specialist to manage day-to-day GeM portal activities, search bids, and handle the complete bid process.

You will launch and list products, maintain the GeM catalogue, update prices, coordinate with Sales, Accounts, and Production, and prepare technical and commercial bids.

The role requires strong documentation, MS Office skills, and the ability to meet tight deadlines across multiple tenders.

Qualifications

• Hands-on GeM Portal experience.
• Experience listing and launching products on GeM.
• Experience updating GeM prices.
• Knowledge of GeM bidding and Reverse Auctions.
• Experience with e-tendering and online bid submission.

Responsibilities

• Manage day-to-day GeM portal activities and bid opportunities.
• Launch and list new products on GeM with required documents.
• Maintain GeM product catalogue and pricing.
• Coordinate with Sales, Accounts, Production, Dispatch and Management for tender inputs.
• Prepare technical and commercial bids within deadlines.
• Track tender amendments and RA activities.
• Record GeM orders, pricing changes and tender outcomes.
• Prepare regular MIS on tenders, bids and products launched.

Skills

GeM Portal

Product listing on GeM

Price updates on GeM

GeM bidding & RA

E-tendering

Documentation

MS Office (Excel/Word)

Communication & negotiation

Deadline-driven

Tender management

Tools

MS Office

Job description

Role & responsibilities

• Manage day-to-day activities on the Government e-Marketplace (GeM) Portal.
• Search and identify relevant GeM bids, government tenders, and procurement opportunities.
• Handle the complete GeM bidding process, including bid participation and Reverse Auction (RA).
• Launch and list new products on the GeM Portal, including preparation and submission of required product details and documents.
• Manage and maintain the GeM product catalogue and ensure product information is accurate and up to date.
• Update/revise product prices on the GeM Portal as per company requirements and applicable GeM procedures.
• Coordinate for product additions, modifications, specifications, images, pricing, and other catalogue-related updates.
• Monitor GeM for new bids, amendments, corrigenda, clarifications, and changes in tender requirements.
• Study tender documents and understand eligibility criteria, technical specifications, commercial terms, and submission requirements.
• Prepare and submit technical and commercial bids within stipulated deadlines.
• Prepare tender-related documentation; including declarations, undertakings, EMD, PBG, certificates, and other required documents.
• Coordinate with Sales, Accounts, Technical, Production, Dispatch, and Management teams for information and approvals required for tenders and GeM bids.
• Track bid status, Reverse Auctions, order confirmations, and successful tender outcomes.
• Coordinate with internal teams for order processing, billing, dispatch, and payment follow-up after receiving GeM/tender orders.
• Maintain proper records of GeM products, bids, tenders, orders, pricing, and related correspondence.
• Ensure all GeM and tender activities are completed accurately and within the required timelines.
• Prepare regular MIS reports covering tenders participated in, bids submitted, products launched, price revisions, orders received, and pending activities.
• Keep updated with changes in GeM policies, procedures, bidding requirements, and government procurement guidelines.

Required Skills

• Hands-on experience with the GeM Portal is mandatory.
• Practical knowledge of product listing/product launching on GeM.
• Experience in updating and revising product prices on GeM.
• Good understanding of GeM bidding and Reverse Auction processes.
• Experience in government e-tendering and online bid submission.
• Strong documentation and coordination skills.
• Good knowledge of MS Office, particularly Excel and Word.
• Good communication, follow-up, and negotiation skills.
• Strong attention to detail and ability to work within strict deadlines.
• Ability to manage multiple tenders and GeM activities simultaneously.