Tender Executive

CUBE - Digital Construction Platform; Indore District; On-site; INR 450,000 - 750,000; Full time

Job summary

CUBE - Digital Construction Platform in Indore is seeking a detail-oriented Tender Executive to join our Business Development team. You will identify tender opportunities, coordinate with BD, Finance, Legal, and Technical teams, and ensure complete tender documentation and timely submissions.

The role requires strong documentation, deadline management, and a good understanding of tender processes. You will maintain tender trackers, respond to clarifications, and help prepare EOIs and

Qualifications

• Bachelor's degree in Business Administration, Commerce, Engineering, or a related field.
• 1–3 years of tender management, bid management, proposal management, or business development support.
• Good understanding of the end-to-end tendering and bidding process.
• Strong documentation and drafting skills.

Responsibilities

• Identify and track relevant government, PSU, corporate, and institutional tender opportunities through portals and sources.
• Review tender documents, RFPs, RFQs, EOI, and other bid requirements to understand eligibility, scope, timelines, and submission needs.
• Prepare and compile technical and commercial tender documents in coordination with BD, Finance, Legal, and Technical teams.
• Ensure all required documents, certificates, declarations, forms, and supporting information are complete and accurate.
• Prepare tender submissions as per prescribed formats, guidelines, and eligibility requirements.
• Coordinate with internal stakeholders to collect required information and documentation within timelines.
• Maintain a tracker of all ongoing, upcoming, submitted, and awarded tenders.
• Ensure timely submission of tenders before deadlines.
• Manage tender-related correspondence, clarifications, pre-bid queries, and submission communications.
• Monitor tender amendments, corrigenda, extensions, and updates, and inform stakeholders.
• Support BD in preparing EOIs, pre-qualification documents, proposals, and other business development documentation.
• Maintain an organized repository of tender documents, credentials, company profiles, case studies, certificates, and other standard documents.
• Coordinate with Finance for EMD, tender fees, security deposits, bank guarantees, and other commercial requirements.
• Conduct basic analysis of tender requirements and highlight eligibility gaps, risks, or missing documents to BD.
• Ensure compliance with tender submission guidelines and internal approval processes.
• Assist in post-submission activities, including bid status tracking, clarifications, negotiations, and award documentation.

Skills

Tender management

Documentation skills

Coordination

Bid process knowledge

Education

Bachelor's degree in Business Administration, Commerce, Engineering, or a related field

Job description

About the Role

We are looking for a detail-oriented and proactive Tender Executive to join our Business Development team. The role will be responsible for identifying relevant tender opportunities, coordinating with internal teams, preparing complete tender documentation, and ensuring timely and accurate submission of tenders. The ideal candidate should have strong documentation and coordination skills, a good understanding of the tendering process, and the ability to manage multiple deadlines simultaneously.

Key Responsibilities

• Identify and track relevant government, PSU, corporate, and institutional tender opportunities through various tender portals and sources.
• Review tender documents, RFPs, RFQs, EOI, and other bid requirements to understand eligibility criteria, scope, timelines, and submission requirements.
• Prepare and compile technical and commercial tender documents in coordination with BD, Finance, Legal, Technical, and other relevant teams.
• Ensure all required documents, certificates, declarations, forms, and supporting information are complete and accurate.
• Prepare tender submissions as per the prescribed formats, guidelines, and eligibility requirements.
• Coordinate with internal stakeholders to collect required information and documentation within defined timelines.
• Maintain a tracker of all ongoing, upcoming, submitted, and awarded tenders.
• Ensure timely submission of tenders before the specified deadlines.
• Manage tender-related correspondence, clarifications, pre-bid queries, and submission-related communications.
• Monitor tender amendments, corrigenda, extensions, and updates, and communicate relevant changes to stakeholders.
• Support the BD team in preparing EOIs, pre-qualification documents, proposals, and other business development documentation.
• Maintain an organized repository of tender documents, credentials, company profiles, case studies, certificates, and other standard documents.
• Coordinate with Finance and other teams for EMD, tender fees, security deposits, bank guarantees, and other commercial requirements, wherever applicable.
• Conduct basic analysis of tender requirements and highlight potential eligibility gaps, risks, or missing documents to the BD team.
• Ensure compliance with tender submission guidelines and internal approval processes.
• Assist in post-submission activities, including bid status tracking, clarifications, negotiations, and award documentation.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Commerce, Engineering, or a related field.
• 1–3 years of experience in tender management, bid management, proposal management, or business development support.
• Good understanding of the end-to-end tender/bidding process.
• Strong documentation and drafting skills.