Tender Executive

kaizennextgen-pvt-ltd; Dadri; On-site; INR 450,000 - 650,000; Full time

Job summary

Kaizen NextGen seeks a Tender Executive to manage end-to-end tendering, identify opportunities, gather inputs, and prepare compliant documentation. The role requires coordinating with sales, technical, finance, and legal teams to draft proposals and ensure timely bid submissions through online portals and physical channels.

The position is full-time and on-site in Noida, with responsibilities including maintaining tender trackers and supporting post-tender activities such as negotiations and

Qualifications

• Experience in tender document preparation, bid drafting, and compliance checks.
• Coordinate with sales, technical, finance, and legal to gather inputs and validate tender inputs.
• Proficient in MS Office and tender portals; strong documentation skills.
• Ability to analyze tender requirements, interpret terms and conditions, and prepare clear commercial/technical responses.
• Strong organizational skills to handle multiple tenders, meet deadlines, and keep records.
• Excellent written and verbal communication for client interactions.
• Bachelor’s degree in business, commerce, engineering, or related field.
• Familiarity with ERP/CRM environments is a plus.

Responsibilities

• Identify relevant tender opportunities and gather requirements.
• Coordinate with internal teams to collect technical and commercial inputs and draft proposals.
• Ensure timely submission of bids through online portals and physical channels.
• Maintain tender trackers, monitor deadlines, and update management on status.
• Support post-tender activities such as negotiations and record-keeping for audits.

Skills

Tender prep

Bid drafting

Compliance check

Cross-functional coordination

Communication

Time management

Attention to detail

Education

Bachelor’s degree in business, commerce, engineering

Tools

MS Office

Tender portals

CRM/ERP familiarity

Job description

Company Description

Kaizen NextGen is a leading provider of end-to-end, industry-specific solutions for sectors such as solar, pharmaceuticals, and healthcare. The company focuses on licensing, implementation, support, and training for advanced CRM, ERP, and BI systems that drive efficiency and sustainable growth. With deep domain expertise, Kaizen NextGen delivers tailored strategies that help organizations reduce costs, manage risks, and accelerate implementation. Its pre-configured solutions incorporate best-practice workflows, processes, and reporting frameworks to enable rapid deployment and strong user adoption. By combining cutting-edge software, expert services, comprehensive training, and AI-powered insights, Kaizen NextGen helps businesses unlock their full potential and achieve long-term success.

Role Description

The Tender Executive will manage the end-to-end tendering process, including identifying relevant tender opportunities, gathering requirements, and preparing accurate and compliant documentation. Responsibilities include coordinating with internal teams to collect technical and commercial inputs, drafting proposals, and ensuring timely submission of bids through online portals and physical channels. The role involves maintaining tender trackers, monitoring deadlines, and updating management on tender status, clarifications, and outcomes. The Tender Executive will also support post-tender activities such as negotiations, documentation follow-up, and record-keeping for audits and reporting. This is a full-time, on-site role based in Noida.

Qualifications

• Strong skills in tender document preparation, bid drafting, and compliance checking, with attention to detail and accuracy.
• Experience in coordinating with cross-functional teams (sales, technical, finance, legal) to gather and validate tender inputs.
• Proficiency in using tender portals, MS Office (especially Word, Excel, and PowerPoint), and basic documentation management tools.
• Ability to analyze tender requirements, interpret terms and conditions, and prepare clear commercial and technical responses.
• Solid organizational and time-management skills to handle multiple tenders, meet strict deadlines, and maintain systematic records.
• Effective written and verbal communication skills for drafting professional correspondence and interacting with clients or authorities.
• Bachelor’s degree in business, commerce, engineering, or a related field; prior experience in tendering or bid management is preferred.
• Familiarity with ERP or CRM environments and an interest in technology-driven business solutions will be an added advantage.