Tender Executive

Novatrix Designs; Dadri; On-site; INR 450,000 - 750,000; Full time

Job summary

Novatrix Designs Pvt. Ltd. is seeking a detail-oriented Tender Executive to manage the complete tendering process, from opportunity identification to submission and tracking.

You will review tender documents, coordinate with Sales, Project Management, Design, Production, Procurement and Finance, prepare technical and commercial submissions, ensure compliance, and maintain tender records. The role requires 2–5 years' experience in tendering, and familiarity with e-procurement portals; exposure to

Qualifications

• Bachelor's degree in Business Administration, Commerce, Engineering, Marketing, or a related field.
• 2–5 years of experience in tendering, bidding, estimation, business development, or commercial operations.
• Experience in exhibition, interior, fabrication, construction, branding, events, or turnkey projects preferred.
• Strong understanding of tender/RFP/RFQ documentation and bid submission processes.

Responsibilities

• Identify and monitor government, PSU, corporate, exhibition, interior, fabrication, branding, and turnkey tenders.
• Coordinate with Sales/BD, Project Management, Design, Production, Procurement, Finance, and Management for bid preparation.
• Prepare technical and commercial tender documents and BOQ pricing with estimation teams.
• Ensure tenders are submitted on time and comply with requirements.
• Maintain tender MIS and pipeline reports and track award status.

Skills

Tendering & bidding

Business development

Bid submission

Documentation & coordination

Attention to detail

Education

Bachelor's degree in Business Administration, Commerce, Engineering, Marketing, or a related field

Tools

MS Excel

MS Word

PowerPoint

PDF/document management

Job description

Job Description Tender Executive

Company: Novatrix Designs Pvt. Ltd.
Location: Noida, Uttar Pradesh
Department: Tender / Business Development
Experience: 2–5 Years
Employment Type: Full-Time

About Novatrix Designs

Novatrix Designs is an exhibition, retail, branding, and fabrication company providing end-to-end solutions from design and fabrication to installation and project execution. We work with brands and organizations across industries on exhibition, retail, interior, branding, and turnkey projects.

Job Summary

We are looking for a detail-oriented and proactive Tender Executive to manage the complete tendering process, from identifying relevant opportunities to preparing, submitting, and tracking bids.

The candidate will be responsible for reviewing tender documents, coordinating with internal teams, preparing commercial and technical submissions, ensuring compliance with tender requirements, and maintaining accurate tender records.

Key Responsibilities

Tender Identification

• Identify and monitor relevant government, PSU, corporate, exhibition, interior, fabrication, branding, and turnkey project tenders.
• Track tender portals, procurement platforms, client websites, and other relevant sources.
• Evaluate tender opportunities based on eligibility, scope, timelines, commercial viability, and company capabilities.
• Maintain a database of upcoming, active, submitted, and awarded tenders.

Tender Documentation

• Download and thoroughly review tender documents, RFPs, RFQs, BOQs, eligibility criteria, terms and conditions, and technical specifications.
• Prepare tender checklists and ensure all mandatory documents are available.
• Identify important submission requirements, deadlines, EMD requirements, turnover criteria, experience requirements, and other eligibility conditions.
• Prepare queries/clarifications wherever required.
• Ensure complete compliance with tender requirements before submission.

Bid Preparation

• Coordinate with Sales/Business Development, Project Management, Design, Production, Procurement, Finance, and Management teams for bid preparation.
• Prepare technical and commercial tender documents.
• Coordinate with estimation and costing teams for BOQ pricing and commercial submissions.
• Collect and compile company profiles, credentials, past project details, completion certificates, financial documents, GST/PAN/company documents, and other supporting information.
• Prepare presentations, capability statements, project references, and technical write-ups.
• Coordinate with designers for technical drawings, layouts, presentations, and visual submissions where required.

Tender Submission

• Ensure tenders are submitted accurately and within the specified deadline.
• Manage online tender submissions through relevant e-procurement portals.
• Upload technical and commercial documents in the required formats.
• Ensure correct digital signatures, declarations, forms, annexures, and supporting documents are submitted.
• Maintain records of submitted bids and acknowledgement receipts.
• Track tender opening dates, technical evaluations, commercial bids, negotiations, and award status.

Post-Tender Activities

• Monitor tender results and communicate updates to management.
• Coordinate responses to client queries and clarification requests.
• Assist in negotiations, revised commercial submissions, and post-bid documentation.
• Maintain a comprehensive tender MIS and pipeline report.
• Analyze won/lost tenders and identify reasons for success or rejection.
• Maintain an organized digital and physical repository of tender documents.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Commerce, Engineering, Marketing, or a related field.
• 2–5 years of experience in tendering, bidding, estimation, business development, or commercial operations.
• Experience in exhibition, interior, fabrication, construction, branding, events, or turnkey projects will be preferred.
• Strong understanding of tender/RFP/RFQ documentation and bid submission processes.
• Experience with online government/e-procurement portals.
• Excellent documentation and coordination skills.
• Strong attention to detail and ability to work with large volumes of documents.
• Good knowledge of MS Excel, Word, PowerPoint, and PDF/document management.
• Strong written and verbal communication skills.
• Ability to work under strict deadlines.
• Good commercial understanding and numerical skills.

Preferred Skills

• Experience handling GeM and government/PSU tenders.
• Knowledge of EMD, tender fees, performance security, BGs, eligibility criteria, and bid compliance.
• Understanding of BOQs, costing, rate analysis, and commercial bids.
• Familiarity with exhibition stall fabrication, interiors, retail fit-outs, or project execution.
• Ability to independently manage multiple tenders simultaneously.

Key Performance Indicators (KPIs)

• Number of relevant tenders identified
• Number of compliant bids submitted
• On-time tender submission rate
• Tender win/conversion ratio
• Tender pipeline value
• Accuracy of tender documentation
• Reduction in bid disqualifications due to documentation/compliance errors
• Quality and completeness of tender MIS
• Coordination efficiency with internal teams

Ideal Candidate

The ideal candidate should be highly organized, deadline-driven, commercially aware, and extremely detail-oriented.

They should be comfortable reading lengthy tender documents, identifying critical requirements, coordinating with multiple departments, and ensuring that every submission is accurate, compliant, and submitted on time.

Strong ownership, follow-through, and attention to detail are essential for this role.