Tender Executive

V Globe Meditech; Bengaluru; On-site; INR 400,000 - 650,000; Full time

Job summary

V Globe Meditech is seeking a detail‑oriented Tender Administrator to manage end‑to‑end bid submission processes from Bangalore. You will coordinate proposal timelines, ensure compliance with tender requirements, and assemble documents for on‑time submissions across e‑procurement portals.

The role demands 2–4 years’ relevant experience, strong MS Office and Adobe Acrobat skills, and the ability to work under strict deadlines with cross‑functional teams in a fast‑paced environment.

Qualifications

• 2–4 years of experience as a Tender Administrator, Bid Coordinator, or Proposal Administrator.
• Proficient in MS Office and Adobe Acrobat Pro.
• Experience with public and private e-tendering portals.
• Strong attention to detail and deadline-driven.

Responsibilities

• Source and review tenders; summarize requirements and deadlines.
• Coordinate bid schedules with cross-functional teams.
• Assemble proposals in line with client guidelines.
• Maintain tender documentation and records.
• Handle RFIs, bid bonds/EMDs, and submissions via portals.
• Log bid outcomes and participate in reviews.

Skills

MS Office

Adobe Acrobat Pro

e-tender portals

Attention to detail

Time management

Communication skills

Job description

Job Posting: Tender Administrator

Location: [Bangalore, Electronic City]

Job Type: Full-time

Department: Bids & Proposals / Procurement

About the Role

We are looking for a detail-oriented Tender Administrator to manage our end-to-end bid submission process. You will coordinate proposal timelines, ensure strict compliance with tender requirements, manage corporate documentation, and execute flawless, on-time submissions across public and private e-procurement portals.

Key Responsibilities

• Tender Sourcing & Review: Monitor tender portals, download RFP/RFQ packages, and summarize submission requirements, mandatory criteria, and deadlines.
• Bid Coordination: Build bid schedules, track deliverables across cross-functional teams (technical, legal, finance), and drive inputs to meet cutoff dates.
• Compliance & Assembly: Collate, format, and organize complete proposal documents - including executive summaries, CVs, case studies, and compliance declarations, in strict alignment with client guidelines.
• Document Control: Maintain up-to-date company repository files, including pre-qualifications, ISO certifications, trade licenses, insurance policies, and tax clearances.
• Submissions & Queries: Manage client clarification requests (RFIs), coordinate bid bonds/EMDs with finance, and handle physical or electronic submissions via e-procurement platforms.
• Record Keeping: Maintain the central tender register, log bid outcomes, and participate in win/loss reviews.

Requirements

• Experience: 2-4 years of experience as a Tender Administrator, Bid Coordinator, or Proposal Administrator.
• Technical Skills: Advanced proficiency in MS Office (Word, Excel, PowerPoint), Adobe Acrobat Pro, and major e-tendering portals.
• Core Competencies: Exceptional attention to detail, strong time-management skills, and the ability to handle strict, immovable deadlines under pressure.
• Communication: Clear written and verbal communication for liaising with external procurement authorities and internal stakeholders.